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Use Sanity Studio to keep career content in draft while it is written, preview it in context if your project has previews configured, complete your team’s review, and publish only through an authorized role. Sanity does not provide one universal feature called “Sanity Workflows”: the available review actions, permissions, and previews depend on how each Studio is configured.
How the review process works
Sanity Studio is configurable, so your team’s exact screens and buttons may differ. Sanity’s Content operators quick start guide, last updated August 25, 2026, describes a general draft-and-publish process; it also notes that teams may add custom actions such as approval or translation steps.
- Open or create the document. New content begins as a draft, visible to the team in Studio rather than to site visitors. Editing a published document creates an unpublished draft copy, so the existing published version can remain live while the change is reviewed.
- Complete the fields required by your project. The schema determines which fields are required; Sanity Studio marks required fields in the interface. Do not assume that a particular career-content field, SEO check, or approval step is mandatory unless your project has configured it.
- Preview the draft in its intended context. If your project has Sanity’s Presentation Tool or another preview integration configured, review the page as it will appear on the site. Sanity says the Presentation Tool can show a live preview alongside Studio and update it as the editor changes the draft. The feature requires project configuration; it is not guaranteed to be available in every Studio.
- Complete the team’s review. Follow your organization’s process and use any approval actions that appear in your Studio. Sanity’s general product documentation does not define editorial standards for career content. Your team should decide who checks claims, tone, links, and any sensitive or regulated material.
- Publish using an authorized role. Publishing is the step that makes the content live. Confirm that the person performing it has the necessary permission and that the correct document is being published.
- Check the public page. After publishing, inspect the live result through your site’s usual quality-assurance process. Sanity distinguishes drafts from published content; the public experience should present published content, not draft work in progress.
Separate editing from publishing with roles
Sanity’s Roles guide, last updated September 9, 2026, lists Contributor as a role that can edit drafts but cannot publish. This can help a team separate content preparation from the final publishing action.
Do not assume a reviewer’s role alone tells you everything they can do. Permissions can accumulate when a person has multiple roles. Check the full set of roles assigned to the reviewer and verify the intended access in your project.
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Custom roles and document-level resource controls involve additional configuration. Sanity marks custom roles as an Enterprise feature in its documentation. For custom access rules, the Access API guide explains that permissions may need to account for system documents used for drafts, versions, and releases—not just the team’s content types.
When to add custom approval actions
A team can use a documented editorial convention—for example, a reviewer signals approval before a publisher acts—or ask its development team to implement custom document actions. Sanity describes custom actions as a way to add approval steps and other workflow behavior in Releasing Document Actions: Workflows, Your Way.
A visible workflow status is not automatically an access-control boundary. Sanity’s workflow demo was explicitly described as lacking a formal security model. If approval must be enforced rather than encouraged, implement and verify the permissions that prevent unauthorized publishing; do not rely on a label or button state alone. Ask the Studio maintainer which actions are available and what they enforce.
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A basic draft-review-publish process may be enough for one item at a time. More configuration can make sense when reviews need an in-context preview, publishing must be restricted, or multiple updates need coordinated release.
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- One item at a time: Drafts and publishing provide a straightforward way to keep edits separate from live content.
- Review in page context: Configure a preview integration such as the Presentation Tool if reviewers need to inspect the rendered page rather than only the Studio form. Sanity’s Preview and page building guide, last updated September 22, 2026, covers this capability.
- Enforced approval or restricted publishing: Use appropriate role and access configuration, and verify it against the project’s actual document types and workflow actions.
- Several items launching together: Consider Content Releases when updates need coordinated publication. Sanity’s Content release document flow, last updated September 8, 2026, says Content Releases are available on certain Enterprise plans and Scheduled Drafts are available on Growth or above. Check current entitlements and project configuration before planning around either feature.
Sanity’s official guidance on presenting and previewing content says: “Previewing changes to your content in a secure and high-fidelity setting before publishing is essential to a smooth editorial process.” Treat the preview and security setup as capabilities to configure, not guarantees of an existing project.
