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Pages mail merge fills placeholders in a document with information from Contacts or a Numbers spreadsheet, then creates a new document containing a customized version for each record. Add fields, choose a source, preview the records, correct any source-data errors, and merge. The controls differ by device, so follow the instructions for your Mac, iPhone, or iPad.
Choose Contacts or a Numbers spreadsheet
Use the source that best matches how your recipient information is organized. Contacts is convenient when the information is already saved there; a Numbers spreadsheet is useful when you want to use a table with your own column headers, such as “Event Date” or “Certificate Name.” Apple documents both approaches, rather than recommending one for every workflow.
| Source | Best fit | What Pages can use |
|---|---|---|
| Contacts | Recipient details already stored in Contacts, including a Contacts group for multiple customized documents. | Contacts fields are available by default. The full Contacts list is available through More Fields. |
| Numbers spreadsheet | A table of records or custom data fields organized in spreadsheet columns. | Column headers become available as merge-field options. If a file contains multiple tables, choose the table to use. |
For an overview of supported sources, see Apple’s guide to adding, changing, or deleting a source file in Pages on Mac.
Use mail merge on a Mac
- Open the document controls. Open your Pages document and select the Document sidebar. In a word-processing document, select the Document tab if Mail Merge is not visible.
- Insert a merge field. Put the insertion point where the information should appear, or select existing text to turn it into a field. Open Mail Merge and add a field. Contacts fields are available by default; use More Fields to view the full Contacts list. New fields are typically recipient fields, but you can switch a field to sender use.
- Add a spreadsheet when needed. In the Mail Merge controls, choose Add Merge Field, then Add from Spreadsheet. Select the Numbers file and, if prompted, the table. Its column headers will appear as merge-field choices.
- Check field mappings and formatting. If a field displays the wrong information, use its controls to change the mapping. Address fields can be formatted as a single line or multiple lines.
- Preview the records. Open the merge preview and move through the records to check that each field is populated correctly. The preview is not editable; correct mistakes in Contacts or the spreadsheet, then preview again.
- Create the merged document. Choose Merge. Pages creates a new document with the customized versions. After merging, only sender fields remain as merge fields.
Apple’s Mac instructions cover populating and creating customized documents and adding, changing, or deleting a merge field.
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Apple Magic Keyboard - US English , Bluetooth
- Magic Keyboard delivers a remarkably comfortable and precise typing experience.
- It’s also wireless and rechargeable, with an incredibly long-lasting internal battery that’ll power your keyboard for about a month or more between charges.
- It pairs automatically with your Mac, so you can get to work straightaway.
- It features a USB-C port and includes a woven USB-C Charge Cable that lets you pair and charge by connecting to a USB-C port on your Mac.
Use mail merge on iPhone or iPad
- Open the Pages document and tap More > Mail Merge.
- Add fields using the Mail Merge controls, placing them where the personalized information should appear.
- For multiple customized documents, use a Contacts group or a Numbers spreadsheet as the source. On iPad, choose the relevant table if the spreadsheet contains more than one.
- Preview the records to check the populated fields. If the source contains an error, correct it there and preview again.
- Tap Merge. You can open the resulting document immediately or later from the document manager.
See Apple’s device-specific guides for iPhone and iPad.
Refresh a Numbers source or troubleshoot missing fields
If you edit spreadsheet values, rename columns, or add columns after attaching the source, select the source file again in Pages so the changes appear in the merge information. This is especially useful when a newly added column does not appear in the field menu.
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Macally Wireless Bluetooth Keyboard for Mac - Compatible Apple Keyboard or MacBook Pro/Air, iMac - Multi-Device, Up to 3 Devices with 110 Keys, 20 Shortcuts, Numeric Keypad, and Rechargeable
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- 𝗤𝘂𝗶𝗲𝘁, 𝗥𝗲𝗳𝗶𝗻𝗲𝗱, 𝗮𝗻𝗱 𝗦𝗮𝘁𝗶𝘀𝗳𝘆𝗶𝗻𝗴: The mac wireless keyboard is equipped with 110 scissor flex keys that include 20 MacOSX shortcuts and a numeric keypad. Each keystroke will be quiet and smooth.
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- A field shows the wrong value: Check its mapping in Pages, then confirm the source record contains the intended information.
- A new spreadsheet column is missing: Reselect the spreadsheet source so Pages refreshes the available fields.
- A preview contains incorrect information: Edit the underlying Contacts or spreadsheet data; the preview itself cannot be used to fix source records.
If you copy merge fields into another file format, their field settings may not be preserved.
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.What to check before merging
- Use a consistent source table with a clear column header for each custom field.
- Confirm that each placeholder is mapped to the intended Contacts field or spreadsheet column.
- Step through the preview records and check names, addresses, and other personalized details.
- Fix errors in the source and preview again before creating the merged document.
Apple’s documentation describes the workflow across Mac, iPhone, and iPad, but does not specify a minimum Pages version or operating-system requirement in the cited guides. Interface labels can also vary by platform and release.
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seenda SKM64-2 Bluetooth Keyboard and Mouse Combo for Mac, MacBook and iPad
- Wide Compatibility Tips: This Apple-focused combo supports macOS 10.12+, iPadOS 13.0+, and iOS 13.0+. It connects through 3 Bluetooth channels only, with no USB connection or USB receiver included. Note: Bluetooth 4.0 or above is required; Not fully compatible with Windows systems
- Perfect for Apple Ecosystem Users: Designed specifically for Mac users with a standard Apple layout, this Bluetooth keyboard and mouse supports BT1/BT2/BT3 channels to seamlessly switch between three devices like Mac, MacBook Pro/Air, and iPad. Ideal for multi-device professionals, students, and creatives working across Apple products
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Magic Keyboard with Touch ID and Numeric Keypad for Mac Models with Apple Silicon - US English - Black Keys
- Magic Keyboard is available with Touch ID, providing fast, easy and secure authentication for logins and to unlock your Mac.
- Magic Keyboard with Touch ID and Numeric Keypad delivers a remarkably comfortable and precise typing experience.
- It features an extended layout, with document navigation controls for quick scrolling and full-size arrow keys, which are great for gaming.
- The numeric keypad is also ideal for spreadsheets and finance applications.
- It’s wireless and features a rechargeable battery that will power your keyboard for about a month or more between charges.
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Apple Magic Keyboard with Numeric Keypad - White
- WIRELESS, RECHARGEABLE CONVENIENCE — Magic Keyboard with Numeric Keypad connects wirelessly to your Mac, iPad, or iPhone via Bluetooth. And the rechargeable internal battery means no loose batteries to replace.
- WORKS WITH MAC, IPAD, OR IPHONE — It pairs quickly with your device so you can get to work right away.
- ENHANCED TYPING EXPERIENCE — Magic Keyboard delivers a remarkably comfortable and precise typing experience. Its extended layout features document navigation controls for quick scrolling and full-size arrow keys. The numeric keypad is ideal for spreadsheets and finance applications.
- GO WEEKS WITHOUT CHARGING — The incredibly long-lasting internal battery will power your keyboard for about a month or more between charges. (Battery life varies by use.) Comes with a Lightning to USB Cable that lets you pair and charge by connecting to a USB port on your Mac.
- SYSTEM REQUIREMENTS — Requires a Bluetooth-enabled Mac with macOS 10.12.4 or later, an iPad with iPadOS 13.4 or later, or an iPhone or iPod touch with iOS 10.3 or later.
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