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1Repair Windows errors before they cause bigger problems2Fix the driver behind crashes, sound loss and screen glitches3Clear out junk files and repair common Windows errorsTo get the same email on your iPhone and computer, add the same existing email account to the Mail app on each device. For a cloud-based account, the devices connect to the provider’s mailbox; your iPhone usually is not copying the mailbox directly to the computer.
What email syncing means
When both devices access the same provider account, they show messages from that mailbox. Actions such as reading, deleting, or moving a message can appear on the other device when the provider and mail apps synchronize the change. This is different from importing messages into a new mailbox, which copies existing mail but does not necessarily connect the accounts.
Add the account to your iPhone
- Open Settings > Apps > Mail > Mail Accounts > Add Account. Labels may vary slightly by iOS version.
- Choose your email provider, such as iCloud, Google, Microsoft Exchange, or Yahoo, and follow its sign-in prompts.
- If your provider is not listed or automatic setup fails, choose the option to add another mail account and enter the incoming and outgoing server details supplied by your email provider. Apple’s setup guide explains the automatic and manual paths: Add an email account to your iPhone or iPad.
Add the same account to your computer
On a Mac
- Open Mail and choose Mail > Add Account.
- Select the provider or account type, enter the same email address, and follow the sign-in prompts.
Mac Mail can manage iCloud, Google, Exchange, school, work, and other accounts. See Apple’s instructions for adding and managing accounts in Mail on Mac.
On Windows or another computer
For iCloud Mail, sign in at iCloud.com or use iCloud for Windows. Apple says iCloud Mail can be used on Windows, in a browser, and on enabled Apple devices. For Gmail, Outlook, Yahoo, work email, or another provider, follow that provider’s instructions for your particular Windows mail app, or access its webmail.
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Choose automatic or manual setup
Start with the provider’s sign-in flow; common providers often configure automatically using your address and password. Manual setup is for accounts the app cannot identify or configure. Ask the email provider—not Apple—for its current incoming and outgoing server names, ports, encryption requirements, and authentication method. Server settings are provider-specific: do not use iCloud’s values for Gmail, work email, or another service.
Where offered, IMAP is generally the relevant option when you want multiple devices to access the same server mailbox. POP can behave differently, depending on provider and client settings. Apple’s iPhone instructions direct users to obtain the correct IMAP or POP settings from their provider when automatic setup fails. Apple’s iCloud-specific guidance says iCloud Mail uses IMAP and SMTP and does not support POP.
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Set up iCloud Mail on multiple devices
Use the same Apple Account and make sure iCloud Mail is turned on for each device. Mail messages are stored in iCloud, so changes such as deleting a message or marking it unread can appear across devices. Some Mail preferences and organization settings may rely on iCloud Drive being enabled. Apple lists setup options for its devices, Windows, and the web in Set up iCloud Mail on all your devices.
iCloud settings for a third-party mail app
Use these values only for iCloud Mail, not as general settings for other providers. Apple’s iCloud Mail server settings for other email client apps lists:
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- Incoming IMAP server:
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Apple states that “iCloud Mail uses the IMAP and SMTP standards that are supported by most modern email client apps.”
Importing old messages is not the same as syncing an account
If you import mail from another account into iCloud Mail, the import brings existing messages into iCloud; it does not automatically route future messages from the original address into iCloud Mail. To receive future messages there, configure forwarding with the original email provider. Apple explains the distinction in its iCloud Mail import instructions.
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If the account will not sync
- Recheck sign-in: Confirm the email address and password, and complete the provider’s authentication prompts. Some providers require an additional approval or a provider-specific password for third-party apps.
- Verify server details: For manual setup, compare incoming and outgoing server names, ports, encryption, and authentication with the provider’s current instructions.
- Confirm account type: Use the protocol and settings your provider supports. iCloud Mail supports IMAP, not POP; that limitation does not establish what another provider supports.
- Check which mailbox you are viewing: Adding an account connects a client to that account; importing mail creates a separate copy in another mailbox. Make sure both devices are configured for the account you intend to use.
Before removing an account from a Mac
Removing an account removes its messages from Mac Mail. Messages that remain on the provider’s server should still be available through webmail or another client, but mail stored only locally may not be. Before removing the account, copy or move local-only messages into an On My Mac mailbox. Apple describes this behavior in its Mac Mail account guidance.
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