Compare the summary with the current authoritative policy and its official implementation guidance, one material claim at a time. Check who and what the policy covers, what each actor must do and under which conditions, what exceptions apply, and when requirements take effect. Record every mismatch with the relevant source section and its practical effect. A summary is a guide to the source—not a substitute for it or proof of legal compliance.
Start with the controlling source
Find the original policy, confirm that you have its current version, and identify who issued it and where it applies. Open the underlying documents rather than relying on links or quotations in the summary. Note any official implementation guidance that explains how the policy is applied.
Keep the jurisdiction visible throughout your review. Guidance from one country or public-sector body can illustrate what to check, but it does not automatically govern another country, organisation, or sector.
Use a coverage audit for each material claim
Read the summary line by line. For each statement about coverage or an obligation, locate the corresponding policy text or official guidance and check the relevant dimensions below. These are audit questions, not a claim that every policy contains every item.
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| Audit question | Evidence to locate | Common summary failure |
|---|---|---|
| Who is covered? | Covered organisations, roles, providers, and other responsible actors. | Describing a rule as universal when it applies only to a defined class of entities or actors. |
| Which systems and uses are covered? | Covered AI systems, use cases, locations, and stated exclusions. | Leaving out a use, system category, or carve-out that changes the answer. |
| What is required, recommended, or optional? | The source’s operative wording, such as must, should, or may, and who the wording addresses. | Turning guidance into a requirement, or weakening a binding obligation into a recommendation. |
| When does an obligation apply? | Triggers, conditions, categories, thresholds, and any stated deadlines. | Presenting a conditional or tiered duty as if it applied in every case. |
| What exceptions apply? | Exemptions, qualifications, exclusions, and their limits. | Omitting an exception or describing it more broadly than the source allows. |
| What must be documented or reported? | Records, evidence, reporting duties, assigned roles, and accountability provisions. | Explaining the action but omitting who is responsible or what evidence must be kept. |
| Which dates control? | Publication or version date, effective date, transition dates, and review date. | Using an old version or blending a proposed change into current requirements. |
| How is the policy maintained? | Update, monitoring, or review arrangements in the policy or official guidance. | Presenting the summary as current without a way to check for later changes. |
Inspect the obligations, not just the topic labels
For every obligation, identify the actor, action, trigger or condition, deadline, required evidence or record, and any exception. Two summaries can mention the same subject and still differ materially if one leaves out who must act, when the duty begins, or what qualifications apply.
For example, European Commission materials on general-purpose AI models distinguish duties that apply to providers generally from additional duties for providers of models with systemic risk. They also describe qualifications to open-source exemptions. A summary that collapses these categories into a single rule can misstate who has which obligations; consult the Commission’s GPAI provider guidelines and general-purpose AI materials for the relevant EU context.
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Check whether an organisational policy works in practice
For a workplace or organisational policy, compare its practical instructions with the Australian National AI Centre’s policy-writing guidance. That guidance suggests checking whether staff can tell what AI they may and may not use, who approves higher-risk uses, what data they may enter, when human oversight is needed, how to report issues or misuse, and when the policy is reviewed. It is a useful checklist model, not a universal legal checklist for every organisation.
Ask whether a staff member facing a real decision could find the applicable rule and the person responsible for approval or escalation. If the summary describes principles but leaves these operational questions unanswered, flag the gap rather than assuming the underlying policy does too. See the Centre’s guidance on AI adoption.
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Track versions, effective dates, and proposals separately
A summary can accurately describe an earlier policy and still mislead if a newer version applies. Record the version and publication date, effective date, any transition period, and the date of the next review when those details are available. If a source discusses a proposed amendment, label it as a proposal; do not present it as a current obligation.
For example, the European Commission’s AI Act FAQ discusses a proposed adjustment to the timing for some high-risk requirements. Treat that discussion as a proposal unless the relevant amendment has been adopted and is in force. Check the FAQ’s status and wording in its AI Act FAQ, and verify applicable dates against the authoritative, current materials.
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Australia’s Commonwealth government policy provides a separate example of why scope and version matter. Version 2.0 applies to non-corporate Commonwealth entities, encourages corporate Commonwealth entities to apply it, and identifies national-security carve-outs. It is not a policy governing private organisations generally. See the Australian Government’s policy for the responsible use of AI in government and check its current version before relying on a summary.
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.Test the summary with edge cases
After checking individual claims, try scenarios that could expose overbroad or incomplete wording. Ask whether the summary would give the right answer for:
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- An organisation or role outside the policy’s stated scope.
- A higher-risk use that may trigger additional duties or approval.
- An open-source model subject to a qualified, rather than blanket, exemption.
- A third-party provider whose responsibilities differ from the organisation’s.
- A use taking place before, during, or after a relevant effective or transition date.
These tests are especially useful when a summary uses broad phrases such as “all AI systems” or “AI providers must” without describing categories, conditions, or exceptions.
Keep a precise mismatch log
Do not record only that a summary “misses detail.” For each finding, capture the summary wording, the exact policy section or official guidance that bears on it, why the difference matters, and a confidence or status note. Label the issue clearly:
- Omitted: a material rule or qualification is missing.
- Overgeneralised: a limited or conditional rule is stated too broadly.
- Outdated: the summary relies on a superseded version or date.
- Ambiguous: the wording does not make the actor, condition, or action clear.
- Unsupported: the source located does not substantiate the claim.
Link or cite the exact official section and explain the operational consequence—for example, whether a team could assign approval to the wrong role or misunderstand an exemption. A checklist can show what you reviewed, but it cannot certify legal compliance by itself. For a decision with legal consequences, get advice for the relevant jurisdiction and organisation.
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