Google Calendar offers two free ways to share availability: create an appointment schedule and send a booking-page link so people can choose a time, or share a calendar with selected people using See only free/busy (hide details). Choose the first when you want someone to book an offered slot; choose the second when you want them to see when you are busy without seeing event details.
Choose the right way to share availability
| Method | What the recipient can do or see | Who can access it | Requirements and privacy |
|---|---|---|---|
| Appointment schedule | See the times you offer and book an available slot. | Anyone with the booking-page link. | Create it in a supported computer browser. The page shows your account name and profile photo, but does not grant access to events on your calendar. A personal Google account can create one booking page; some advanced features require an eligible Google Workspace or Google One subscription. |
| Free/busy calendar sharing | See when you are busy, without event names or details. | People or groups you choose to share the calendar with. | Set permission to “See only free/busy (hide details).” A work or school administrator may restrict calendar sharing. |
How to share bookable times with an appointment schedule
Appointment schedules are the current Google Calendar feature for offering bookable times. Create the schedule on a computer in a supported web browser; schedule creation is not available in the Google Calendar app for Android or iPhone/iPad.
- Open Google Calendar in a supported browser on your computer.
- Create a new appointment schedule, then set its duration and the days and times you are available. Configure the booking-page and appointment settings you need, then save.
- In the “Booking pages” section, open the schedule’s options and copy its booking-page link.
- Send the link by email or message, or add it to a website. Google also supports embedding a booking page or adding a booking button to supported websites.
Check conflict calendars before sharing
By default, an appointment schedule checks your primary and secondary calendars for conflicts. A busy event on a calendar being checked prevents that time from appearing as available. Review the conflict-checking settings before you distribute the link: if checking is disabled, busy times may still appear open. Checking secondary calendars requires an eligible Google Workspace or Google One plan.
Understand what the booking link reveals
Anyone with the link can view the booking page and its available slots, along with your account name and profile photo. The link does not give them access to events on the calendar behind the schedule. Share the link only with the audience you intend to reach, and review the page before sending it.
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How to show someone when you are busy without event details
- Open Google Calendar and go to its settings and calendar-sharing controls.
- Select the calendar you want to share, add the person or group, and open the permission options.
- Choose See only free/busy (hide details) and share the calendar.
With this permission, recipients can tell when you are busy but cannot see event names or details. Publicly sharing a calendar is a separate, broader setting and is not necessary for ordinary one-to-one availability sharing. If this is a work or school account and the sharing controls are unavailable, your administrator may have limited sharing.
What happened to Google Calendar appointment slots?
Google ended the ability to create new appointment slots on August 7, 2024. Existing active slots stopped being bookable, while appointments that had already been booked through them remained unchanged. For new bookings, use appointment schedules instead. Google Calendar Help: appointment schedules and appointment slots.
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Which option should you send?
- Send an appointment-schedule link when you want someone to choose and book from times you offer.
- Share free/busy access when a selected person or group needs to check your availability but should not see event details.
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