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How you move your calendar and contacts to new Outlook depends on where they are stored. Mailbox-synced items should appear when you sign in to the same account; items in a classic Outlook PST can be imported into a mailbox; classic Outlook contacts saved only on this computer need a CSV export; and data in the older Windows Calendar or People apps has a separate export route. Identify the source first, then keep the original files until you have checked the imported items.
First, identify where your calendar and contacts are stored
Open Calendar and People in new Outlook and check the account you used in the older app. If the items are already associated with that mailbox, signing in to the same account is the relevant step. If they are missing, use the route that matches their source:
- Classic Outlook PST: Import selected folders from the PST into a mailbox in new Outlook.
- Classic Outlook contacts marked “This computer only”: Export those contacts to CSV in classic Outlook, then import the CSV in new Outlook.
- Older Windows Calendar or People apps: Export calendar events as an ICS file and export People contacts separately.
These are distinct migration paths: PST is an Outlook data file, CSV is the documented route for local classic Outlook contacts, and ICS is used for Windows Calendar events. Microsoft’s PST import instructions, CSV contact instructions, and Windows Mail and People instructions cover these separate workflows.
Import calendar events and contacts from a classic Outlook PST
Use this route when the calendar or contacts you need are in a PST file and you want to copy selected contents into a mailbox. In new Outlook:
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- Go to Settings > Data files > Import.
- Under Outlook Data File (.pst), select Get started, then Select file. Locate and open the PST.
- Choose the folder to import. Keep Include subfolders checked if you need its subfolders too.
- Choose how new Outlook should handle duplicates.
- Select the destination account and folder. Create a new folder if you want the imported items kept separate.
- Select Import.
This process uses the PST as a source and places the selected items in the mailbox destination; it does not attach the PST as a separately browsable Outlook Data File. Microsoft labels overall PST support in new Outlook “Partially available” in its feature comparison last updated September 23, 2026. If the Import control is missing, check the current in-app options and Microsoft’s feature comparison, because PST support is not complete across all classic Outlook capabilities.
Want to browse the PST without importing its contents?
That is a different goal from migration. Microsoft documents a separate path at Settings > Data files > Outlook Data Files > Add file. Its requirements include classic Outlook also being installed, matching 32-bit or 64-bit architectures, a Microsoft 365 subscription on the new Outlook account, and a non-ARM build of new Outlook. New Outlook must not be in Safe or Recovery mode. See Microsoft’s PST instructions for the current options.
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Move contacts saved locally in classic Outlook
Contacts saved in classic Outlook under Contacts (This computer only) may not have copied over when you switched. Microsoft’s documented solution is to export that folder to CSV and import the file through People in new Outlook.
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- In classic Outlook, go to File > Open & Export > Import/Export.
- Choose Export to a file, then Comma Separated Values.
- Select Contacts (This computer only) under the relevant account, then save the CSV.
- Open the CSV and confirm it contains the contacts you expect. Blank cells in a spreadsheet view can be normal.
- In new Outlook, go to People and use its import option to import the CSV. Microsoft recommends UTF-8 encoding for compatibility.
Follow Microsoft’s CSV contact guide if you need the detailed export or import controls.
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Move events and contacts from the older Windows apps
If the source is Windows Mail, Calendar, or People—not classic Outlook—use that app’s export workflow. Microsoft’s instructions describe exporting Calendar events to an .ics file and importing those events into new Outlook. For contacts stored in Windows People, use Export all contacts, then import the exported contacts into new Outlook. This local-data route is separate from importing a PST or exporting classic Outlook contacts to CSV. See Microsoft’s Windows Mail and People guide for its steps.
Check the migration and preserve the source
Keep the original PST, CSV, or ICS file until you have confirmed the destination contains what you need. Check the imported calendar across representative dates, including older appointments if relevant. Search for several contacts and compare important fields before relying on the new copy.
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If you create a PST by exporting from classic Outlook, Microsoft says the export is a copy; the source items remain in Outlook. The export does not include folder properties such as views, permissions, and AutoArchive settings, message rules, or blocked-senders lists. In Cached Exchange Mode, a PST export includes only items in the current cache, which by default contains the past 12 months. Microsoft says to turn off Cached Exchange Mode before exporting a longer period. See the PST export guide.
Switching back to classic Outlook
Microsoft documents switching back using the new Outlook toggle or the Go to classic Outlook option where available. The controls and automatic-switch behavior depend on account and plan eligibility, so you may not see the same options as another user. See Microsoft’s switching guide.
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