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XY Sense review

#11 of 31 in Smart Spaces Software

Occupancy intelligence for workplace teams, with live views and building-system data delivery.

7.5/10Editor score
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XY Sense7.5 Visit XY Sense

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

XY Sense combines occupancy sensors with workplace analytics for corporate real estate, workplace and facilities teams. Its live views, desk and meeting-room analytics, and historical replays help organizations understand how offices are used. The product is aimed at mid-market and enterprise teams that need occupancy intelligence, rather than a general-purpose building management system.

The strongest fit is where workplace decisions depend on detailed utilization data. Views update every two seconds, analytics can reach individual workpoints, and historical replays and heatmaps give teams ways to examine patterns over time. Meeting-room analytics connect with booking systems, while dashboards and predictive workplace analytics support broader planning. The sensor data is designed to be anonymous and privacy-preserving. Buyers looking for environmental controls or energy monitoring as part of a wider building-management suite may need a broader alternative.

XY Sense connects to booking, IWMS, BI, workplace experience and building-management systems, and supports API access, webhooks and GraphQL queries. PremLink provides an on-premise path to deliver occupancy data to building systems over BACnet/IP and UDMI; the analytics platform and configuration remain cloud-connected. Deployment options include cloud and self-hosted, with web and API access. Pricing is by contact with sales, so teams should expect to discuss requirements rather than compare published plan tiers. Email and ticket support are listed, alongside ISO 27001, GDPR, SSO/SAML and two-factor authentication. Choose XY Sense when granular occupancy data and integration into workplace or building systems are central; consider another product if the priority is broad building operations in one platform.

XY Sense pros and cons

  • Where it wins
    • Live occupancy views update every two seconds.
    • Tracks desk utilization down to individual workpoints.
    • PremLink sends occupancy data to BMS over BACnet/IP and UDMI.
  • Where it doesn't
    • Pricing requires a sales conversation.
    • The focus is occupancy intelligence, not broad building management.
    • PremLink's BMS integration remains cloud-connected for configuration.

XY Sense fact sheet, pricing and score →

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