WhenAvailable review
A focused group-scheduling app with free polls and paid guest, reminder, and export features.
Reviewed by iTechGuides Editors · Editorial team · Updated Nov 2026
WhenAvailable is a group scheduling service for meetings, social events, clubs, and other gatherings. Organizers propose dates and times, then share a poll link or send email invitations. Participants can vote without creating an account, while organizers see responses in real time and select a preferred option. The service also includes guest groups, reminders, messaging, custom questions, themes, calendar synchronization, and mobile apps. It is best suited to groups that need to agree on a time rather than individuals seeking a complete calendar-management workspace.
The Free plan includes unlimited basic polls, up to 20 guests per poll, Google Calendar and Contacts import, themes, and chat messages. OneTime Premium costs $14 as a one-time payment and upgrades one poll with unlimited guests, Google Calendar synchronization, manual reminders, and CSV or XLSX downloads. Premium costs $49 per year and adds unlimited premium polls, unlimited guests, unlimited reminders, unlimited guest groups, and multiple-date confirmation. This structure fits occasional organizers who need extra capacity for one event as well as recurring organizers who coordinate many polls.
WhenAvailable covers web, iOS, Android, and API access, with Google Calendar import and synchronization as its main calendar connection. Organizers can add proposed dates, invite participants, collect votes, ask custom text or number questions, and download poll data. The product stays focused on availability polling, so it is a strong choice for group decisions but less suitable for users looking for broader calendar-management features or a wider integration ecosystem. Choose it for straightforward group coordination, especially when no-sign-in voting matters; consider an alternative if polling is only a small part of a larger scheduling workflow.
Questions about WhenAvailable
Does WhenAvailable have a free plan? Yes, there is a free plan; paid plans start at $49/yr (Premium).
How much does WhenAvailable cost? WhenAvailable lists 2 paid plans; the lowest is Premium at $49/yr.
What does WhenAvailable run on? Web, iOS and Android. It runs in the cloud and as a mobile app.
What does WhenAvailable integrate with? 2 integrations: Google Calendar and Google Contacts.
Who is WhenAvailable built for? Solo users, small businesses and mid-market companies (our editorial estimate).
WhenAvailable pros and cons
- Where it wins
- Guest voting without sign-in
- Free plan includes unlimited basic polls
- Web, iOS, Android, and API coverage
- Where it doesn't
- Free polls allow up to 20 guests
- Integrations focus on Google Calendar and Contacts
- Its core is polling rather than full calendar management
WhenAvailable fact sheet, pricing and score →
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