WaiverFile review
A broad waiver and booking platform for businesses managing participant workflows.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
WaiverFile is an online waiver and booking platform for activity venues and other businesses that collect participant releases. It supports custom electronic waiver forms, participant fields, web, tablet, and mobile signing, plus kiosk signing through the WaiverFile app. Organizations can arrange participants and events, verify entry with QR codes, and collect signatures offline before synchronizing them to the cloud. Its feature set suits businesses that need waivers connected to booking, payment requirements, reminders, and check-in rather than a standalone signature form.
Pricing covers both subscription and booking-based use. The Booking plan has no monthly subscription, includes waivers for booking participants, and charges a booking fee calculated at 6% and rounded up. Monthly waiver plans start with Startup at $19, followed by Business at $49, Growth at $89, Premium at $149, and Elite at $249; each lists unlimited waiver storage and no contract. HIPAA options are Startup with HIPAA at $29 and Business with HIPAA at $79, with enhanced security features for HIPAA. A 30-day trial is available, ending after 30 days or 100 waivers, whichever comes first.
WaiverFile’s ecosystem includes Zapier, Mailchimp, Constant Contact, PicThrive, Picsaurus, GetResponse, and US Lacrosse. SMS confirmations, reminders, and follow-ups extend the workflow beyond signing, while PDF, ZIP, grid, and Excel exports support downstream records and reporting. Web, iOS, and Android availability, offline signing, kiosk mode, guardian signing, API access, and automated reminders give it useful operational breadth. Choose it when booking workflows, on-site signing, participant organization, and exports matter together. Businesses seeking a free plan, a narrowly focused waiver tool, or AI features should consider a simpler alternative.
WaiverFile pros and cons
- Where it wins
- Offline kiosk signing with later cloud synchronization
- Booking, payment requirements, reminders, and QR-code check-in
- Exports and integrations across CRM, marketing, and automation tools
- Where it doesn't
- No free plan
- Booking uses a 6% fee rounded up
- Plan differences beyond storage and contract terms are limited
WaiverFile fact sheet, pricing and score →
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