Smart Spaces review
Combines workplace bookings with building controls, occupancy analytics, and energy insights.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
For commercial property owners, property managers, and occupiers, Smart Spaces brings workplace services and smart-building functions into a web and mobile platform. Teams can book meeting rooms, desks, and communal spaces, register visitors, send invitations, and receive arrival notifications. Mobile building access and access-control integration extend the workplace experience beyond reservations. The platform is positioned for enterprise workplaces and commercial properties, including multi-building portfolios, so it is aimed at organizations that need more than a room calendar.
The building layer is a central distinction: live occupancy visibility and space-utilisation analytics sit alongside a digital twin for monitoring and controlling building devices. Environmental controls cover building conditions and devices, while energy monitoring provides energy-use insights. Integration with building management systems is part of the offer. These capabilities make Smart Spaces relevant when facilities teams need workplace activity connected to the building itself, rather than booking software alone. The platform is cloud-based, with web, iOS, and Android access; Outlook is the listed integration.
According to the vendor's published sales approach, prospects are directed to request a demo rather than choose from public plan prices, and there is no free plan. That makes a sales conversation part of evaluating fit and cost. Smart Spaces suits mid-market and enterprise organizations looking to combine bookings, visitor flows, access, and building insights. Smaller teams seeking only straightforward desk or room reservations may prefer a narrower tool, particularly if they want to compare public plan pricing or need a broader listed integration ecosystem. Email support and GDPR compliance are specified.
Smart Spaces pros and cons
- Where it wins
- Books meeting rooms, desks, and communal spaces, with visitor registration.
- Pairs live occupancy and space-use analytics with digital-twin monitoring.
- Connects environmental and energy controls with building-management systems.
- Where it doesn't
- Pricing requires a sales conversation; no free plan is listed.
- Outlook is the only listed integration.
- Its broad building-and-workplace scope may be more than booking-only teams need.
Smart Spaces fact sheet, pricing and score →
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