SimpleStaff review
Affordable rostering with self-service coverage, credential tracking, and payroll exports.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
SimpleStaff is employee scheduling software for shift-based organizations, including clinics and care teams. Managers can build and publish schedules through a web application, while staff use iPhone and Android apps to view shifts, claim open work, submit availability and time-off requests, swap shifts, and receive notifications. Its healthcare-relevant scope includes license and certification expiry tracking, time clocks, timesheet approval, messaging, and payroll-ready exports. It is best suited to small teams that need coverage management without a complex enterprise rollout.
The pricing structure starts with a Free plan at CAD 0 per month, covering schedule creation and publishing, drag-and-drop editing, shift swaps, time-off requests, open-shift pickup, and help documentation. Team costs CAD 19 per month and adds manager and custom staff roles, max-hours and overtime alerts, labor-cost reports, CSV/PDF exports, and email support. Pro costs CAD 29 per month and adds shell templates, seniority-based shift picking, scheduled publishing, auto-fill scheduling, and audit logs. A 30-day free trial is available; Team and Pro trials require a card, while the Free plan does not. Enterprise adds guided onboarding, go-live support, data migration assistance, priority support with SLA, custom integrations and API access, and union agreement rules.
For organizations already working with ADP, UKG, Dayforce, QuickBooks Online, Wagepoint, Toast, Square, or calendar tools such as Google Calendar, Apple Calendar, and Outlook, the integration range supports a broader operating workflow. Self-service swaps, open-shift pickup, availability management, and certification tracking address common staffing coordination needs. The trade-off is that AI scheduling is not part of the product, and the strongest automation and governance tools sit in higher tiers. Choose SimpleStaff for straightforward rostering across web and mobile, particularly when credential tracking and payroll exports matter. Teams seeking AI-led scheduling or more specialized enterprise capabilities should consider alternatives.
SimpleStaff pros and cons
- Where it wins
- Free plan includes scheduling, swaps, time-off, and open-shift pickup
- Tracks licenses and certification expiry dates
- Supports ADP, UKG, Dayforce, calendars, and payroll-ready exports
- Where it doesn't
- Advanced scheduling tools are reserved for the Pro plan
- Enterprise pricing is not stated
- No AI scheduling features are provided
SimpleStaff fact sheet, pricing and score →
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.
Last updated · How we research and update