Proximity review
A broad coworking platform for small spaces that need access control and mobile apps.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Proximity is a cloud platform for coworking operators and flexible workspace teams. It brings member and membership management together with conference room, phone booth, and resource reservations; automated billing and payments through Stripe; digital door access; Wi-Fi controls; visitor registration; delivery notifications; event management; reporting; and branded member tools. It supports single-location spaces and multi-location portfolios, making it suitable for operators that want core workspace operations in one system.
The published plans are organized by active-member bands, from up to 40 active members through 251 to 350 active members, plus an Enterprise plan. A 14-day trial is available, and pricing varies by active-member band, location, and region availability. Paid capabilities cover the operational areas most coworking teams need, including billing, bookings, access permissions, mobile keys, visitor check-in, event attendance, utilization, occupancy, and air-quality reporting. There is no free plan, so smaller spaces should evaluate whether the paid structure matches their operating requirements.
Platform fit is a major strength. Proximity supports web, iOS, and Android, and connects with Stripe, QuickBooks Online, Google Calendar, Microsoft 365, Google Workspace, HubSpot, Mailchimp, ActiveCampaign, Brivo, SALTO, Kisi, Cisco Meraki, and Zapier. Operators can also use hardware such as door controllers, room displays, and environmental sensors. Choose Proximity if access, reservations, member communications, and workspace operations need to work together. A simpler booking-focused tool may be a better fit for spaces that do not need billing, access control, visitor workflows, events, or reporting.
Proximity pros and cons
- Where it wins
- Combines reservations, billing, access control, visitors, events, and reporting.
- Offers branded member portals and apps for web, iOS, and Android.
- Connects with Stripe, accounting, calendars, marketing, access, and automation tools.
- Where it doesn't
- No free plan; the product is offered through paid plans.
- Pricing varies by active-member band, location, and region availability.
- Its broad feature set may exceed the needs of very simple coworking spaces.
Proximity fact sheet, pricing and score →
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