ProofHub review
A capable project hub for teams that need structured reviews and approvals.
Reviewed by iTechGuides Editors · Editorial team · Updated Nov 2026
ProofHub is a project management and team collaboration platform for teams of all sizes. It brings task and task-list management, project planning, shared calendars, Gantt charts, Kanban-style boards, discussions, chat, file sharing, reporting, time tracking, proofing, and approvals into one workspace. Teams can manage dependencies and milestones, use templates and recurring tasks, invite guests, and coordinate work across web, iOS, Android, and API access. Its strongest fit is for teams that need project work and client or stakeholder review in the same system.
Pricing uses flat fees rather than per-user billing. Essential costs $45 per month with annual billing or $50 per month with monthly billing, and includes up to 40 projects, unlimited users, and 15GB of storage. Ultimate Control costs $135 per month annually or $150 per month monthly after the introductory period, with unlimited projects, unlimited users, 100GB of storage, custom roles and workflows, and API access. A 14-day free trial is available, but there is no free plan. The structure suits organizations that can commit to a paid workspace and benefit from predictable user costs.
ProofHub’s standout area is its review workflow: file proofing, annotation, and approvals sit alongside discussions, announcements, activity logs, and reports. That combination can help teams keep feedback connected to project delivery rather than splitting review work across separate tools. Integrations include Slack, Box, Dropbox, Google Calendar, iCal, OneDrive, FreshBooks, and QuickBooks, giving it coverage across communication, storage, calendars, and accounting. Teams seeking proofing, dependencies, time tracking, guest collaboration, and multiple project views should consider it. Smaller teams looking for a free starting tier or organizations requiring a broader integration ecosystem may prefer an alternative.
Questions about ProofHub
Does ProofHub have a free plan? No free plan is listed; paid plans start at $45/mo (Essential).
How much does ProofHub cost? ProofHub lists 2 paid plans; the lowest is Essential at $45/mo.
Is there a free trial of ProofHub? Yes: a 14-day free trial; no card is needed.
What does ProofHub run on? Web, iOS and Android. It runs in the cloud and as a mobile app.
What does ProofHub integrate with? 8 integrations, including Slack, Box, Dropbox, Google Calendar and iCal.
Who is ProofHub built for? Small businesses, mid-market companies and enterprises (our editorial estimate).
ProofHub pros and cons
- Where it wins
- File proofing, annotation, and approvals support structured reviews.
- Board, table, Gantt, and calendar views cover varied planning styles.
- Flat pricing includes unlimited users on every listed plan.
- Where it doesn't
- No free plan is available.
- Starting price is $45 per month with annual billing.
- The integration set covers eight listed services.
ProofHub fact sheet, pricing and score →
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