Mosaic review
A broad resource planning platform for professional-services staffing teams.
Reviewed by iTechGuides Editors · Editorial team · Updated Nov 2026
Mosaic is a collaborative project and resource management platform for professional-services organizations. It is designed for executives, project managers, and team leaders who need to schedule work, assign people, balance workloads, track budgets, forecast demand, and manage staffing requests. Its coverage suits design and consulting teams that need both project planning and resource visibility, with web access plus iOS and Android apps.
The published plans are Starter, Professional, and Enterprise, with pricing handled through a sales conversation. Starter includes free task management, project portfolio management, time tracking and timesheets, project and resource planning, and mobile apps. Professional adds basic integrations, project time budget tracking, workload, utilization, budget, and variance reports, plus shareable dashboards. Enterprise adds hiring and forecasting reports, custom integrations, custom project data fields, and premium customer support. Integrations also carry an additional cost, which matters when estimating the total subscription budget.
Mosaic’s main strength is breadth: dependencies and drag-and-drop rescheduling sit alongside capacity heat maps, workload balancing, skills matching, daily planning, resource requests, financial tracking, and demand and hiring forecasts. AI-assisted operational and capacity monitoring can surface workload risks, missing updates, and potential staffing actions. The integration list includes Asana, Jira Cloud, GitHub, Google Calendar, Dynamics 365 Project Operations, and several Deltek and BQE systems. Choose Mosaic when staffing decisions, utilization, and project finances need to live in one planning environment. Teams seeking a narrowly focused scheduler or a fully transparent self-serve price may prefer a simpler option.
Questions about Mosaic
What does Mosaic run on? Web, iOS and Android. It runs in the cloud and as a mobile app.
What does Mosaic integrate with? 22+ integrations, including Asana, BQE Core, BST10 On-Premise, Deltek Ajera Cloud and Deltek Ajera On-Premise.
Who is Mosaic built for? Small businesses, mid-market companies and enterprises (our editorial estimate).
Mosaic pros and cons
- Where it wins
- Capacity heat maps and utilization reporting support workload balancing.
- Skills- and availability-based recommendations help identify staffing options.
- Scheduling, forecasting, budget tracking, and mobile apps cover core planning needs.
- Where it doesn't
- Pricing requires a sales conversation rather than a published plan rate.
- Integrations carry an additional cost.
- Some advanced reporting and support features are limited to Enterprise.
Mosaic fact sheet, pricing and score →
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