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Mailparser review

#3 of 21 in Email Parsing Software

A broad email parsing service for turning recurring messages into structured workflows.

8.2/10Editor score
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Mailparser8.2 Visit Mailparser

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

Mailparser is a cloud-based email parsing and workflow automation service for businesses that receive recurring messages containing operational data. Users forward emails or import .EML files into Mailparser inboxes, define rules for extracting fields, and send structured results to business systems or downloadable files. It fits workflows such as automated data entry, lead capture, order processing, and logistics, especially when incoming information arrives in consistent email or attachment formats.

Its main strength is ecosystem coverage. Mailparser can deliver data through webhooks using JSON, XML, or form data, and it provides REST API webhook integration for custom applications. Direct integrations include Salesforce, HubSpot, Pipedrive, Google Sheets, Google Drive, Microsoft Excel, Microsoft Dynamics, MySQL, PostgreSQL, Slack, Shopify, Xero, Zapier, Airtable, and HTTP Webhooks. Results can also be exported as Excel, CSV, JSON, or XML. This makes it a practical fit for organizations that need to route parsed email data across several existing tools rather than keep it in one destination.

The paid plans are organized around inbox and team capacity. Starter includes 20 inboxes, unlimited integrations, unlimited downloads, and unlimited data/email. Professional adds 30 inboxes and 5 team members, while Business includes 50 inboxes and 50 team members. Premium provides unlimited inboxes and team members, and Enterprise adds custom parsing credits and multi-factor authentication. A 30-day trial with 30 credits is available. Mailparser should suit teams with repeatable email-based processes and varied integration needs. Organizations dependent on OCR for images or scanned documents should choose a tool that supports that workflow instead.

Mailparser pros and cons

  • Where it wins
    • Parses PDF, DOC, XLS, CSV, TXT, and XML attachments
    • Connects with CRMs, databases, spreadsheets, and automation tools
    • Supports custom rules, webhooks, REST API access, and file exports
  • Where it doesn't
    • No permanent free plan is listed
    • OCR extraction does not support images or scanned documents
    • The service is web-based rather than a desktop application

Mailparser fact sheet, pricing and score →

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