Koalendar review
Affordable scheduling with booking pages, calendar sync, team routing, reminders, and payments.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Koalendar is appointment scheduling software for professionals and organizations that need online booking for appointments, meetings, classes, or team schedules. It provides published booking pages, website embeds, availability rules, calendar synchronization, video conferencing integrations, payment collection, and automated reminders. The product supports one-to-one and group sessions, as well as use cases in education, recruiting, sales, healthcare, consulting, coaching, and local services. It is a practical fit for individuals, small teams, and organizations that want scheduling without a narrow focus on one industry.
The published plans make the free tier a meaningful starting point: it includes unlimited bookings, unlimited booking pages, Google, Outlook, and iCloud calendar connections, video conferencing, and website embeds. Pro starts at $9 per seat per month with annual billing and adds email reminders, payment collection, group sessions and classes, custom booking questions, and additional services. Business includes three seats, multi-host scheduling, round-robin scheduling, SMS reminders, and Zapier and webhook integrations. Enterprise adds unlimited seats, dedicated onboarding, custom features, and dedicated support with custom pricing. A seven-day free trial is also available.
Koalendar fits websites and workflows through integrations with Zoom, Google Meet, Microsoft Teams, Stripe, PayPal, Zapier, Make, Gmail, WordPress, Wix, Squarespace, and Shopify. Its availability controls include buffers, booking windows, and conflict prevention, while two-way calendar synchronization helps coordinate connected calendars. Choose Koalendar if you need booking pages, calendar-based availability, group scheduling, payments, or team routing across web, iOS, Android, or its Chrome extension. Organizations that need advanced reminders, automation, or multi-host capabilities should plan for a paid tier; those needing enterprise features should review the Business and Enterprise options.
Koalendar pros and cons
- Where it wins
- Free plan includes unlimited bookings, pages, calendars, and website embeds
- Two-way sync with Google, Outlook, and iCloud calendars
- Supports group, collective, and round-robin team scheduling
- Where it doesn't
- Email reminders and payment collection start on the Pro plan
- SMS reminders and Zapier or webhook integrations require Business
- Enterprise uses custom pricing and is designed for larger deployments
Koalendar fact sheet, pricing and score →
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