Kanban Tool review
A Kanban-focused workspace with workflow controls, analytics, integrations, and self-hosted deployment.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Kanban Tool is a visual project management platform for teams that organize work around customizable Kanban boards. Its feature set is aimed at teams applying structured Kanban practices, with columns, swimlanes, workflow policies, work-in-progress limits, task dependencies, comments, notifications, and hierarchical work items. It also supports time tracking, reporting, process automation, and mobile access through iOS and Android apps. Teams that want explicit flow management and analytics should find a closer fit here than teams primarily seeking sprint planning or Scrum workflows.
The pricing structure starts with a Free plan at $0 per user per month, supporting two boards and two users. The Team plan costs $6 per user per month and adds unlimited boards and file attachments. Enterprise costs $11 per user per month and adds time tracking and reporting, user groups management, and process automation, alongside unlimited boards and file attachments. Kanban Tool On-Site costs $720 per year, is installed on your own server, and is available for teams of 10+ users. A 14-day free trial is also available. The plan progression is easy to understand: paid cloud tiers expand collaboration and administration, while On-Site targets organizations that need on-premise deployment.
Kanban depth is the product’s clearest differentiator. Cumulative flow, lead-time, cycle-time, and breakdown analytics give teams several ways to inspect delivery patterns, while dependencies and WIP limits support more controlled workflows. Integrations include Zapier, Apiant, Google Drive, Dropbox, OneDrive, Box, Microsoft Teams, Outlook Calendar, Chromecast, and the API/SDK. Two-factor authentication and SAML single sign-on support access controls. Choose Kanban Tool if disciplined flow management, reporting, and deployment choice matter most; choose an alternative if sprint planning, Scrum support, or a free plan without board and user limits is central to your requirements.
Kanban Tool pros and cons
- Where it wins
- WIP limits, swimlanes, dependencies, and hierarchical work items
- Flow analytics covering cumulative flow, lead time, and cycle time
- Web, mobile, API/SDK, and self-hosted deployment options
- Where it doesn't
- Free plan is limited to two boards and two users
- File attachments start with the Team plan
- Sprint planning and Scrum support are not included
Kanban Tool fact sheet, pricing and score →
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.
Last updated · How we research and update