Gimmal Records review
A hybrid records management system for organizations governing varied repositories.
Reviewed by iTechGuides Editors · Editorial team · Updated Nov 2026
Gimmal Records is records management software for records managers, IT managers, legal operations teams, and organizations governing information across multiple repositories. It applies retention schedules and lifecycle policies to existing infrastructure, supports rule-based and manual classification, manages legal cases and legal holds, and provides disposition workflows for expired records. Its hybrid deployment model includes Server and Cloud options, with web and API access.
The product’s repository coverage is a central strength for organizations that need governance without moving content into another system. Connectors support Box, SharePoint Server, SharePoint Online, Documentum, FileNet, and Universal File Share. An OData API connector supports reporting tools, while time-stamped audit logs provide filtering and export. This combination fits enterprises whose records are distributed across established content repositories rather than held in one platform.
Governance workflows are also well developed. Retention actions can move through approvals, classification can follow rules or manual decisions, and expired records can enter disposition management. Legal teams can manage cases and holds alongside the broader records lifecycle. Gimmal Records is a strong fit for hybrid enterprises with varied repositories and formal retention, audit, and legal requirements. Teams with a single repository or straightforward retention needs may prefer a narrower tool. Pricing is contact-sales, so organizations must engage Gimmal to discuss commercial terms.
Questions about Gimmal Records
What does Gimmal Records run on? Web. It runs in the cloud and self-hosted.
What does Gimmal Records integrate with? 6 integrations, including Box, SharePoint Server, SharePoint Online, Documentum and FileNet.
Who is Gimmal Records built for? Mid-market companies and enterprises (our editorial estimate).
Gimmal Records pros and cons
- Where it wins
- Retention schedules, legal holds, and disposition workflows
- Connectors for Box, SharePoint, Documentum, FileNet, and file shares
- Filtered, exportable audit logs with approval workflows
- Where it doesn't
- Pricing requires contacting sales
- Designed for records managers and complex information environments
- Its scope may exceed the needs of single-repository teams
Gimmal Records fact sheet, pricing and score →
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