ContractorTools review
Offline estimating with QuickBooks sync, available only on Apple platforms.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
ContractorTools is an estimating and invoicing app for construction general contractors and subcontractors. It supports custom cost databases, reusable job templates, optional localized Craftsman Costbook costs, and automatic sales-tax, markup and discount calculations. Contractors can print or email estimates, then create invoices, record payments, credits and change orders according to their plan. Offline use makes it suited to solo and small contractors who need to prepare estimates away from a reliable connection.
The published monthly plans scale billing workflows by tier. Basic costs $24.99 per month and includes estimates, QuickBooks Sync and Home Depot Products. Essentials costs $34.99 per month and adds one invoice and one payment per job. Pro costs $64.99 per month and adds draw schedules, change orders, and multiple invoices and payments. A 30-day free trial is available, but there is no free plan. Craftsman Costbook data is optional, and the product details identify it as a separate add-on without including that add-on in the listed plan prices.
Platform and ecosystem fit are clear strengths for Apple-based contractors. The apps run on iPhone, iPad and Mac, integrate with QuickBooks Online, and can add Home Depot products with live pricing and inventory. Customer, job, estimate, invoice and payment data can sync with QuickBooks Online, while offline records sync to the cloud when online. The trade-off is a narrow platform footprint and no listed takeoff tools, so contractors needing Windows access or dedicated takeoff capabilities should consider another option. Choose ContractorTools for mobile estimating, localized cost data and a direct path from estimate to invoice; avoid it if cross-platform deployment is essential.
ContractorTools pros and cons
- Where it wins
- Offline estimates sync to the cloud when online
- Custom cost databases, templates, markups and tax calculations
- Estimate-to-invoice workflows with QuickBooks Online sync
- Where it doesn't
- Apps are limited to iPhone, iPad and Mac
- No free plan; the trial lasts 30 days
- No takeoff tools are listed
ContractorTools fact sheet, pricing and score →
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