Clearfacts review
Clearfacts automates invoice capture, approval and posting for small accounting teams.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Clearfacts is a cloud-based pre-accounting platform for accounting firms and the businesses they serve. It receives digital documents, recognizes and extracts invoice data, proposes accounting entries informed by historical data, and routes invoices for review and approval. Accountants can validate proposals and transfer eligible bookings to connected accounting software, while business users can review invoices and prepare payments. Web, iOS and Android access support work across office and mobile settings, with fit aimed at small and mid-market organizations.
The vendor describes subscription pricing based on the number of active client files and offers the service through accounting firms. The published pricing model is contact sales, so teams need to discuss their file volume and requirements with an accountant or sales representative. Core workflow coverage includes configurable approval rules, invoice validation, bulk approval, payment-file or QR-code preparation, and automated posting of eligible booking proposals. These capabilities suit teams seeking a structured path from document receipt to approved accounting entries without replacing their connected accounting package.
Integration breadth is central to Clearfacts’ role in an accounting ecosystem. It connects with Winbooks, Wings, Exact, Kluwer Adsolut, Kluwer Expert M+, Sage Bob, Odoo, eFactori, Smoall, AdminPulse, Onfact, Facturalia, NumNum, Eenvoudig Factureren and Ponto, with two-way accounting-software synchronization and realtime financial information. GDPR compliance and email support are listed. Clearfacts is a sensible choice for firms standardizing invoice intake and approvals across client files; organizations prioritizing reconciliation controls, close-task automation or support beyond email should consider a platform focused on those areas.
Clearfacts pros and cons
- Where it wins
- Recognizes invoice data and proposes entries using historical data
- Configurable approval rules, routing, validation and bulk approval
- Two-way sync and automated posting to connected accounting software
- Where it doesn't
- Pricing requires contacting an accountant or sales representative
- Support is provided through email
- Focuses on pre-accounting, not reconciliation or close-task automation
Clearfacts fact sheet, pricing and score →
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