CaterSOFT review
A broad event workflow for UK caterers, with accounting links and paid plans.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
CaterSOFT is cloud-based event catering and venue management software for outside caterers, wedding and corporate caterers, event planners, conference centres, function halls, and other venues. Its scope runs from enquiry management and bookings through proposals, quotations, payment schedules, deposits, invoicing, event planning, staffing, guest requirements, and reporting. Specialized products include Occasion for event caterers, Venue for event spaces, and Drop & Go for buffet and delivery caterers.
The published plans show a paid-only structure. Standard costs £59 per month with a £99 one-time setup fee, while Professional costs £89 per month with a £399 one-time setup fee; displayed prices are in GBP and exclude taxes. Both plans list user accounts, unlimited bookings, enquiry management, event proposals, a bookings diary, and staff management. The platform also provides customizable proposals, automated quotation and pricing tools, payment schedules, deposits, invoicing, timelines, tasks, seating, service plans, staff assignments, shift notifications, guest lists, menu choices, dietary requirements, sales reports, and revenue forecasting.
Its strongest fit is for UK catering teams that want event operations and finance workflows connected in one web platform. Five accounting integrations—QuickBooks, Xero, Sage, FreeAgent, and MYOB—support that positioning, while staff accounts and shift notifications extend the product beyond basic booking administration. Caterers managing complex events should find the combination of seating, service plans, guest details, and dietary tracking relevant. However, the paid-only model and setup fees make the total entry commitment higher than the monthly figure alone suggests. Teams that require native app access, recipe management, or a dedicated order workflow should compare those requirements before choosing CaterSOFT.
CaterSOFT pros and cons
- Where it wins
- Covers enquiries, proposals, quotes, deposits, invoicing, and event timelines
- Supports guest lists, menu choices, dietary requirements, seating, and staff shifts
- Connects with QuickBooks, Xero, Sage, FreeAgent, and MYOB
- Where it doesn't
- No free plan; access starts at £59 per month
- One-time setup fees add £99 or £399 to the plan cost
- Web-only access may not suit teams seeking native desktop or mobile apps
CaterSOFT fact sheet, pricing and score →
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