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Paymo combines project and task management with time tracking, timesheets, reports, and invoicing. You can record time with a task timer, enter it manually, use desktop activity recording and assign captured activity afterward, or work from the mobile app. Which features you can use depends in part on your plan; check Paymo’s current pricing page for live plan limits and prices.
How Paymo time tracking works
Paymo’s time tracking is built into its project-work workflow: time is associated with tasks and projects, then can be reviewed in timesheets and used in reports or invoicing. Paymo documents web, desktop, and mobile options. The methods differ in how time is captured and how much review is needed.
Start and stop a task timer
In Paymo’s web app, you can use the built-in clock to start and stop a timer for a task. This is the direct option when you know which task you are working on and want to capture an active work interval.
Add time manually or in bulk
Paymo also supports adding time entries instead of running a timer. Its desktop app lists manual and bulk entry options, as well as stopwatch, interval, and Pomodoro modes. Manual entry is useful for recording work after the fact; bulk entry can help when several intervals need to be added together.
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- Free Cloud Service: The TC1 Cloud-Connect time clock, powered by NGTeco Office software and app, allows you to access real-time punch data from anywhere. Benefit from accurate hour calculations and automatic report generation through any web browser.
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- Bank-Grade Data Security & Compliance: Powered by AWS US servers with end-to-end encryption, your attendance data is stored securely and fully compliant with global data protection standards, keeping sensitive workforce records protected.
- Multi-Language Support for Global Teams: NGTeco Office software supports 7+ languages (English, Spanish, French, German, Italian, Japanese, Latin American Spanish) for diverse, international workforces.
- Large Storage & Offline Functionality: Supports up to 200 users and 30,000 logs, connects via 2.4GHz WiFi or LAN. Offline punch capture syncs automatically to the cloud once network is restored, no data loss.
Record desktop activity and assign it later
Paymo Track, available for Windows, macOS, and Linux according to Paymo’s downloads page, can record activity in desktop apps. The workflow is not the same as automatic task classification: after activity is recorded, you match entries to the relevant Paymo tasks and projects. Review those entries before relying on them as a timesheet, especially when you have switched between apps or tasks.
Use the mobile app
Paymo’s mobile time-tracking page describes stopwatch, interval, and duration entry, alongside timesheet review and editing and a view of active timers. It also describes turning timesheet data into an invoice. This makes the phone app an option for recording or checking work away from a desktop, rather than a separate tracking system.
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- True Standalone Operation, Zero Setup Hassle: Get started in minutes with no WiFi or complex software. Easily export all attendance data via the included USB drive, with ready-to-use Excel reports for instant payroll integration—fully independent time tracking.
- Built to Scale With Your Business: Onboard memory supports up to 500 user profiles and 50,000 punch records. Reliably handles shifts for growing teams without constant maintenance, ideal for expanding small businesses.
- Paperless & Cost-Effective Tracking: Ditch wasteful paper cards and printer ribbons. Our digital system delivers precise, instant records while cutting supply costs—combining accuracy with eco-friendly efficiency.
- Secure, Reliable Data Protection: An internal backup system preserves every punch during unexpected power loss. Your employee records and timesheets stay fully secure and retrievable, with no reset hassle.
- Durable, Versatile Design for Any Workplace: Built with industrial-grade materials for daily durability. Its compact design installs anywhere—warehouses, retail counters, offices, schools, and healthcare facilities—for consistent performance.
Does Paymo track time automatically?
Paymo offers desktop activity recording through Paymo Track, but that does not mean every activity is automatically and correctly assigned to a project or task. The recorded desktop activity must be matched with tasks and projects. For a timer that is directly tied to a task as you work, use the task clock; for activity recorded in desktop apps, plan to review and categorize entries afterward.
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Which time-tracking method should you use?
| Method | Where it works | How time is captured | Review considerations |
|---|---|---|---|
| Task clock | Paymo web app | Start and stop a timer for a task. | Choose the task before starting so the interval is associated with the intended work. |
| Manual or bulk entry | Paymo web or desktop workflows, depending on the feature | Add time entries directly; the desktop app also lists bulk entry. | Check dates, durations, and task/project associations when entering time after a work session. |
| Paymo Track activity recording | Windows, macOS, and Linux desktop | Records activity in desktop apps for later matching to Paymo tasks and projects. | Review and assign the recorded entries; activity recording is not automatic task classification. |
| Mobile entry and timesheet | Paymo mobile app | Stopwatch, interval, and duration entry; view active timers. | Timesheets can be reviewed and edited in the app. |
The options are Paymo workflows, not independent time-tracking products. Choose based on whether you want to run a task timer, enter work manually, capture desktop activity for later sorting, or review and edit time from a phone.
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- TRACK BILLABLE HOURS BY DAY OR BY CLIENT: For business or personal use, time tracking is shown across a 2-page spread, on the left side, you have days and each hour, where you can write quick details about who you worked for. On the right side of the page you can keep more detailed track of the specific tasks you worked on and what client it was for – what breaks you took, and when, as well as the specific amount of time you spent on each task
- EXCELLENT VISUAL TO SHOW HOW YOU’RE SPENDING YOUR TIME: You may wonder where your day is going, or how you still have so much to do when you’ve already been working for hours. You may just need to be able to give your client an itemized invoice of work provided… either way, this book will be a help to you
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Timesheets, reports, and invoices
Timesheets let users review and edit recorded time. Paymo distinguishes two report behaviors in its Help Center explanation of static and live reports:
- Static reports are snapshots of timesheet data at a particular time.
- Live reports show up-to-date information when accessed. Paymo says live reports require a paid plan.
That distinction matters if you share a report: a snapshot preserves a point-in-time view, while a live report reflects information available when it is opened. Paymo also documents using timesheet data to create invoices, including from its mobile workflow.
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- Instant Time Tracking: Efficiently records employee arrivals, breaks, lunches, overtime, and departures. This employee swipe card ensures accurate and timely attendance tracking for seamless operations.
- No Monthly Fees: Includes comprehensive payroll editing, reporting, and exporting software, eliminating any subscription charges. Save costs while having full control over time management and payroll processes.
- Expandable System: The system accommodates 50 employees (with Swipe cards included). It can be expanded to support up to 500 employees with additional badges and terminals, making it perfect for growing businesses.
- Simple Setup: The system is designed for quick and easy installation with a standard Ethernet connection. Set up in minutes, allowing you to streamline your time and attendance tracking with minimal hassle.
- Payroll Savings: The system saves 17 minutes per employee daily or 70 hours annually, cutting down on payroll costs. It enhances efficiency by automating attendance and payroll calculations, reducing manual effort and errors.
Which Paymo plan includes timesheet reports?
Paymo’s pricing page lists Free, Solo, Plus, and Pro. The page describes Plus as including timesheet reports and active timers; Pro adds features including timesheet approvals and team scheduling. Free includes unlimited time tracking and desktop and mobile apps, but is limited to one user, one client, and two projects. Solo is also limited to one user and expands the client and project limits. Consult the pricing page for the current feature matrix, limits, and eligibility.
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1Scan for outdated or missing drivers - takes under a minute2Repair Windows errors before they cause bigger problems3Fix the driver behind crashes, sound loss and screen glitchesPrices and offers can change. When captured, Paymo’s pricing page displayed a limited first-three-month offer for qualifying new customers: Solo at $5.90, then $9.90; Plus at $10.90, then $15.90 per user; and Pro at $16.90, then $23.90 per user. The page also described a 15-day trial. These are not guaranteed current prices. Paymo’s separate Help Center pricing article lists standard monthly prices of $9.90 for Solo, $15.90 for Plus, and $23.90 for Pro, and annual-billing equivalents of $5.90, $10.90, and $16.90 per user per month billed annually. Check the live pricing page before choosing a plan, and distinguish monthly billing from annual-billing rates or introductory offers.
Integrations and plan eligibility
Paymo’s integrations article names Slack, QuickBooks Online, Xero, Typeform, JotForm, Google Sign Up Form, Google Drive, Google Calendar, Adobe Creative Cloud, Zapier, LambdaTest, Shift, PomoDone, and GrandTotal, as well as the Paymo API. Paymo describes both authentication-based connections and guided setups. The Help Center article uses the legacy plan names “Small Office” and “Business,” so it does not establish which current plan includes each integration. Check Paymo’s current plan details and the setup information for the specific integration before relying on access.
What to check before choosing Paymo
- Whether your workflow needs a running task timer, manual entries, bulk entry, or desktop activity recording.
- Whether you can review and correct the timesheet entries before using them for reporting or invoicing.
- Whether you need static snapshots or live reports; Paymo says live reports are on paid plans.
- Whether the current plan limits fit your number of users, clients, and projects, and whether the required reports or team features are included.
- Whether a desired integration is available on your plan; the Help Center’s integration page uses outdated plan labels.
Paymo also announced a desktop widget beta in a post dated March 20, 2026. At that time, the post described server-side timers synchronized between the widget and web app, plus stopwatch and manual entry, and said mobile support was forthcoming. Beta status and roadmap statements are time-specific, so check Paymo’s latest product information for current availability rather than treating the post as a guarantee.
Quick Recap
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