The Tool Desk
Outbyte PC Repair FREERepair Windows errors before they cause bigger problemsFix Now →Outbyte Driver Updater FREEScan for outdated or missing drivers - takes under a minuteDriver Scan →iTechGuides is reader-supported. When you buy through links on our site, we may earn an affiliate commission. As an Amazon Associate I earn from qualifying purchases. Learn more
For a standard Teams meeting, the attendance report is a CSV file showing who joined, when they joined, and when they left. The report is available to the meeting organizer and, in some cases, co-organizers.
Turn on Allow attendance report before the meeting when possible. You can also enable it after the meeting has started, then download the completed report from the meeting chat about five minutes after the meeting ends.
Before you start: check which Teams event you have
The download steps depend on whether you scheduled a standard meeting or a webinar.
| Event type | Where to get the report | Who can access it |
|---|---|---|
| Standard Teams meeting | Chat > past meeting chat > Attendance > Download | Organizer and eligible co-organizers |
| Webinar | Calendar > webinar > View event > Manage event > Attendance | Organizer only |
| Instant channel meeting | No attendance report is supported | Not available |
These instructions apply to Microsoft Teams, Teams for Education, and Teams small business. The report is not the same as a meeting recording or transcript: it records attendance activity, not everything that happened in the meeting.
#1 Best Overall
- Design: The monitor stand for the desk has a large 14.6 x 9.3 inches plastic shelf that fits most flat screen displays, laptops, and printers, with a maximum support weight of up to 44 lbs (20kg). Rubber pads prevent slipping or damage to your work surface
- Ergonomic: The height-adjustable monitor riser can raise a computer monitor, notebook, or any device by 4.5 inches, 5.3 inches, or 6.1 inches off the desk to create a comfortable viewing and sitting position which helps reduce stress on the neck and back
- Ventilated: The computer stand has a large sturdy platform with vented holes, this stand will prevent overheating and keep the device running cool
- Organization: The sleek modern black design complements any desk while adding extra space underneath the stand for storage
- Easy Installation: Tools are not required for assembly of this computer accessories. All components fit together smoothly for fast setup to organize your desk quickly
How to turn on the attendance report before a meeting
Enabling the setting before the event is the safest option, because it avoids discovering after the meeting that attendance tracking was disabled.
- Open Teams and select Calendar.
- Select the meeting event.
- Select View event.
- Select Options.
- Under Participation, turn on Allow attendance report.
- Select Apply.
If the option is already on, you do not need to change anything. If you cannot see it, confirm that you are the organizer or an eligible co-organizer and that this is a supported meeting type.
How to enable attendance reporting after the meeting starts
Teams currently lets the organizer enable the report during an active meeting. This is useful if you forgot to set the option in advance.
- Start or join the meeting.
- In the meeting controls, select Controls > View more options.
- Under Participation, turn on Allow attendance report.
- Select Apply.
You can use the same menu to turn the report off. Enabling it late may mean that the report does not contain activity from the portion of the meeting before the setting was enabled, so turn it on before participants arrive whenever possible.
How to download the report after the meeting
For a standard Teams meeting, do not look only on the Calendar page. The current post-meeting route is through the meeting chat.
- Select Chat in Teams.
- Open the chat for the completed meeting or event.
- Open the Attendance tab.
- Select Download.
Teams downloads the report as a .csv file. You can open it in Excel, Google Sheets, LibreOffice Calc, or another spreadsheet application.
Rank #2
- 【Ample Storage Space】The dual monitor stand features two magnetic pen holders and a drawer, allowing you to easily organize your desk accessories and office supplies, keeping your workspace clear and tidy for easier access.
- 【Work with ease】The Gianotter monitor stand for desk can adjust the monitor height to eye level, reducing neck and eye strain, improving posture, and enhancing focus and work efficiency.
- 【Maximize desktop space】By raising the monitor height, the space underneath the computer stand can be utilized for storing your mouse, keyboard, or other office supplies, maximizing your desktop area.
- 【No Assembly Required】This monitor riser allows you to skip the hassle of assembly—just unbox it and effortlessly transform cluttered desktop areas, decorating your desktop to enhance your workspace aesthetics!
- 【Quality Assurance】This desk shelf for monitor is meticulously crafted with a perfect design ratio and high-strength metal materials, ensuring exceptional support performance to easily meet your needs. Whether you're raising your monitor or optimizing your workspace, it's the ideal choice to revitalize your desktop! (USPTO patented product)
The report normally appears in the event chat approximately five minutes after the meeting ends. If it is not there immediately, wait a few minutes, refresh Teams, and check that you opened the correct meeting chat. Every occurrence of a recurring meeting has its own attendance report.
How to download attendance while the meeting is running
You can get a preliminary attendance list without waiting for the meeting to finish:
- In the meeting controls, select People or Show participants.
- In the Participants pane, select More actions.
- Select Download attendance list.
Use the completed post-meeting report as the authoritative version. The in-meeting report can be incomplete when more than 120 people attend, while the post-meeting report contains all attendees.
What the Teams attendance report contains
Depending on the meeting and Teams configuration, the report includes:
- Participant names or identity information as shown by Teams
- First join time and last leave time
- How long participants stayed
- The meeting’s duration
The Attendance tab may also show engagement information such as total reactions, raised hands, and cameras turned on. Microsoft states that engagement reports require a Teams Premium add-on license, so the engagement section may not be available in every organization.
What the report does not include
There are several common reasons why a person or activity may be missing:
Rank #3
- COMPATIBILITY ☞ Single Computer monitor mount free standing Desk Stand Riser fitting screens for 13,15,17,19,21,23,27,30,32 inch LCD LED Plasma flat screens TV with 50x50mm,75x75mm or 100x100mm backside mounting holes, Includes cable management to keep cords clean and organized
- ERGONOMIC VIEWING ☞ designed to elevate your monitor to a better viewing angle encouraging better posture for your neck and back while working long desk hours
- FUNCTIONAL DESIGN☞ Adjustable bracket offers -15°to +10° tilt, -50° to +50° swivel, 360° rotation, and 4 level height adjustment along the center tube. Monitor can be placed in portrait or landscape shapes
- EASY INSTALLATION – Mounting your monitor is a simple process with an open top slot VESA plate. you can install it within 15 minutes according to the instruction manual, We provide all the necessary tools and hardware for easy assembly
- SAFETY USE: 1/3" inch Tempered safety glass can bear Maximum weight capacity 77Lbs
- View-only attendees: They are not currently included in the standard attendance report.
- Lobby-only participants: Someone who stayed in the lobby and was never admitted is not included.
- Deleted breakout rooms: Insights from breakout rooms that were deleted are not included.
- Instant channel meetings: Attendance reports are not supported.
A participant placed on hold remains represented in the attendance data for the period they were on hold. For channel meetings, if the active meeting is followed by a second meeting in the same channel conversation, the attendance report is available only for the second meeting.
How to get a webinar attendance report
Webinars use a different report location from standard meetings. After the webinar is complete:
- Open Calendar.
- Select the webinar.
- Select View event.
- Select Manage event.
- Select Attendance.
- Select Download to save the report.
A webinar report can include the event start and end time, total duration, number of attendees, attendee roles, first join and last leave times, and the length of time each attendee stayed. Only the webinar organizer can view the report; co-organizers do not currently have access.
Do these 3 things before closing this tab:
1Fix the driver behind crashes, sound loss and screen glitches2Clear out junk files and repair common Windows errors3Scan for outdated or missing drivers - takes under a minuteMobile instructions
Enable attendance reporting on mobile
- Open Calendar and select the meeting.
- Tap See more.
- Tap Meeting options.
- Under Participation, turn Allow attendance report on or off.
- Tap Save.
Open a completed report on mobile
- Open Chat.
- Open the past meeting chat.
- In the Meeting ended message, tap Attendance.
Microsoft recommends viewing attendance-report data in Teams for desktop or the web. The mobile app may not show the complete dataset, so use the desktop or web version when you need to download, sort, or audit the full report.
Why you cannot see or download the report
| Problem | Likely explanation |
|---|---|
| No Attendance tab appears | The report was not enabled, the meeting has not fully ended, or the post-meeting report has not finished processing. |
| The report is missing after a few minutes | You may be viewing the wrong chat, or you may not be the organizer or an eligible co-organizer. |
| A co-organizer cannot access it | Co-organizer access has exceptions for channel meetings, Outlook-scheduled events, and webinars. |
| Some people are absent from the file | They may have been view-only attendees, remained in the lobby, or were part of a deleted breakout room. |
| The in-meeting list is incomplete | The meeting had more than 120 participants. Use the completed report instead. |
Only the organizer and co-organizers can normally view or download a standard meeting report. However, co-organizers cannot access reports for channel meetings. Microsoft also states that co-organizers can access reports only for events scheduled in Teams, not events scheduled in Outlook.
If the organizer leaves the organization, the attendance reports are permanently deleted and cannot be retrieved. For important training, compliance, or payroll records, download and store the CSV while the organizer’s account remains active.
Rank #4
- Compatible with Wide Screens - To ensure compatibility with the dual monitor mount, your each monitor must meet three conditions at the same time: First, computer screens size range: 13 to 32 inches. Second, screen weight range: 4.4 to 19.8 lbs. Third, the back of the monitor screen must have VESA mounting holes with a pitch of 75x75mm or 100x100mm.
- Regarding the compatibility with desks - Your desk must meet three conditions at the same time: First, desk material: Only wooden desks are recommended, plastic or glass desks cannot be used. Second, desk thickness range: 0.59" - 3.54". Third, the bottom of the desk should not have any cross beams or panels, as this will interfere with installation. We recommend carefully checking that your desk and monitors meets all above conditions before purchasing.
- Dual C-Clamp Hold - Worried your dual monitors might wobble or slip? Our upgraded base uses a larger platform plus a dual C-clamp structure to lock the dual monitor arm firmly to your desk. Each arm safely keeps your screens steady while you type, click and game—no shaking, no sliding, just a clean and secure setup you can trust every day. It also provides Grommet Mounting installation choice, both options ensure stable and secure fixation for your 0.59" - 3.54" desk.
- Full-Motion Adjustment For Comfortable View - Pull the screen closer when you’re deep in a spreadsheet, push it back to watch videos, or rotate to portrait for coding — moving everything smoothly with just one hand. The monitor stand offers +85°/-50° tilt, ±90° swivel and 360° rotation. Raise your monitor up to 15.75″ to support a healthy sitting posture. Whether you’re working from home, gaming through the night, or switching between video calls and documents, getting the screens to your natural line of sight helps relieve neck, shoulder and back strain so you can stay focused longer with less fatigue.
- Keep Your Desk Organized: By lifting both screens off the desktop, this dual monitor stand opens up valuable space for your keyboard, notebook, docking station or a simple, clutter-free work area. Built-in cable management guides wires along the arms, keeping cords out of sight and out of the way. Enjoy a tidy, modern workstation that looks as good as it feels to use.
Control whether your identity appears in attendance reports
Participants can manage the identity setting that controls how they appear in attendance reports:
Quick wins for a faster PC:
Clear out junk files and repair common Windows errorsFree Scan →Fix the driver behind crashes, sound loss and screen glitchesFind Drivers →Repair Windows errors before they cause bigger problemsFix Now →- In Teams, select Settings and more (the three-dot menu).
- Select Settings.
- Select Privacy.
- Change Identify me in attendance reports.
This setting can affect how a participant appears in the report, but it does not stop the organizer from accessing the report.
How to use the downloaded CSV
After opening the file in a spreadsheet, check the column headings before sorting or editing it. Save an untouched copy first, then make a working copy for tasks such as:
- Filtering participants who joined during a particular time window
- Checking whether someone attended for the required duration
- Comparing attendance across occurrences of a recurring meeting
- Removing unnecessary personal data before sharing the results
Do not treat the report as proof that a person watched every presentation slide or paid attention. It shows Teams presence and join/leave activity, not screen focus or comprehension.
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.Note about Teams live events
Older instructions may tell you to create a Teams Live event and enable an attendee engagement report. That workflow is obsolete: Microsoft says the Teams live event experience retired on June 30, 2026, with newer event functionality directed toward Teams town halls. Use the current meeting or webinar reporting paths instead of following legacy Live event instructions.
Recommended Free Tools
FAQ
Can I enable the Teams attendance report after a meeting starts?
Yes. Join the meeting, select Controls > View more options, turn on Allow attendance report under Participation, and select Apply.
Best Value
- 【Ergonomic Design】：OPNICE newly releases the monitor stand for desk organizer! This computer stand elevates your monitor or laptop to a comfortable viewing height, relieving pressure on your neck, shoulders. Ideal for strengthening office organization and increasing comfort levels
- 【Save Space】：This 2-Tier monitor stand with drawer and 2 hanging pen holders provides ample storage space to keep your office supplies and office desk accessories neatly organized and easily accessible, keeping your workspace tidy and improving your sense of well-being
- 【Durable and Stable】：The metal computer stand is made of high quality material with sturdy construction, it can easily carry the weight of the display and computer accessories, to ensure stable and non-shaking for a long time, ideal for use in the office, dorm room or home
- 【Sleek and Aesthetic】：This desktop organizer features a modern minimalist design that blends seamlessly with any office decor. It not only enhances functionality but also adds a touch of style and aesthetic to your workspace, making it an essential piece for your office organization efforts
- 【Hassle-free Shopping】：OPNICE is committed to providing excellent after-sales service and offers a 100-day unconditional return policy for desk organizers and accessories. Comes with four non-slip pads that are height-adjustable to protect your table from scratches(U.S. Patent Pending)
Where is the attendance report after a Teams meeting?
Open Chat, select the past meeting chat, open the Attendance tab, and select Download. The report normally appears about five minutes after the meeting ends.
Can a co-organizer download a Teams attendance report?
Sometimes. Co-organizers can access eligible standard meeting reports, but not reports for channel meetings. They also cannot access webinar reports, and Microsoft lists additional restrictions for events scheduled in Outlook.
Why is someone missing from my Teams attendance report?
The person may have stayed in the lobby without being admitted, joined as a view-only attendee, or participated in a deleted breakout room. The in-meeting list can also be incomplete for meetings with more than 120 participants.
Free tools Windows power users keep installed
One-click scans. No signup required.
What file type does Teams use for attendance reports?
Teams downloads the standard attendance report as a .csv file, which you can open in a spreadsheet application.
The Bottom Line
For a standard meeting, enable Allow attendance report in the meeting’s Participation options, then download the completed file from Chat > past meeting chat > Attendance > Download. If you need the list during the meeting, use People > More actions > Download attendance list, but rely on the post-meeting report for the complete record.
Quick Recap
Product prices and availability are accurate as of the date/time indicated and are subject to change. Any price and availability information displayed on Amazon at the time of purchase will apply.
