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To hand off an eligible Outlook meeting without canceling it, open the meeting in New Outlook, Outlook on the web, or Teams M365 Calendar and choose Change organizer. Send the request to one person in your organization; the existing organizer stays in charge until that person accepts. The feature is not available in classic Outlook for Windows and currently excludes online meetings.
Change the organizer of a meeting
Use a work or school account and a supported calendar experience. In the calendar, locate the future meeting you organize.
- Right-click the meeting and select Change organizer. Alternatively, open the meeting, select More options, then choose Change organizer.
- Enter the name or email address of the replacement organizer. You can select only one person, and they must be in your organization. They do not have to be an attendee already.
- Add a message if helpful, then select Send.
This sends a request, not an immediate transfer. The new organizer must accept before ownership changes. If they decline, you remain the organizer; to try again, send another Change organizer request.
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Open the recurring meeting, then select More options and Change organizer. Enter the replacement organizer and send the request. The transfer applies to future occurrences; earlier instances remain on the original organizer’s calendar.
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If the series includes occurrences that would be in the past when the new organizer accepts, the effective date is when they accept. The original organizer cannot transfer the remaining portion of that series again, though future occurrences on the new organizer’s calendar can be transferred onward.
Accept, cancel, or check a pending request
Accept or decline
The recipient can accept or decline from the request email, or from the meeting banner in Outlook if they are already an attendee. Acceptance completes the handoff. Declining leaves ownership with the current organizer.
Cancel a request before it is accepted
The current organizer, or a delegate with edit permission, can open the meeting’s More options menu and choose Cancel change organizer. The same command may be available by right-clicking the meeting. Canceling the pending request leaves the current organizer in charge.
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Check whether the meeting qualifies
Microsoft’s Change organizer guidance limits the feature to eligible meetings in New Outlook, Teams M365 Calendar, and Outlook on the web. It does not support classic Outlook for Windows. The meeting must be in the future, not online, and stored on the organizer’s primary calendar. The organizer needs a work or school account, and the replacement must be in the same organization or tenant with a supported Exchange Online setup.
- Group calendar meetings are not supported. Meetings stored in group or shared mailboxes cannot be transferred.
- Encrypted, canceled, and draft meetings are excluded.
- A single meeting cannot be transferred after it has started. A past recurring series cannot be transferred; Microsoft says the replacement organizer must create a new series in that case.
- A delegate can submit a request from another user’s shared primary calendar only if they have edit permission for the organizer’s meeting.
Microsoft’s article says support for online meetings is coming soon but gives no release date. Treat that as an undated statement, not a promised launch schedule.
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What attendees see after the handoff
For attendees in the same organization using Exchange Online, calendars update silently: they do not need to respond again. Their local Reminder, Category, Show As, and Private settings are preserved.
External attendees and attendees whose mailboxes are on-premises receive a meeting-ending message from the former organizer and a new invitation from the replacement. They must respond to that invitation again. The former organizer is not automatically retained as an attendee after transfer, so add them separately if they should remain in the meeting.
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Check access to attachments and links
The meeting body and attachments are preserved, and sensitivity labels remain after transfer. However, the replacement organizer may not be able to open OneDrive attachments or links owned by the former organizer unless access was shared. The former organizer can share those items; alternatively, the new organizer can remove them and add accessible copies.
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.If “Change organizer” is missing
Microsoft says the feature may not be enabled for your organization, you may be using classic Outlook for Windows, or the meeting may not meet the eligibility requirements above. Public documentation cannot confirm whether a particular tenant has enabled it. If the meeting otherwise qualifies and the command is absent, contact your organization’s support team.
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Choose the right alternative when transfer is unavailable
| Need | Appropriate option | What it does |
|---|---|---|
| Move ownership of an eligible meeting | Change organizer | Transfers organizer responsibility after the selected person accepts. |
| Let someone manage your calendar | Delegate access | Allows a delegate to manage calendar items or schedule and respond on the owner’s behalf; it does not itself transfer meeting ownership. See Microsoft’s calendar delegation guidance. |
| Replace a recurring series that cannot be transferred | End the old series and create another | Microsoft describes ending the old series and having the replacement organizer create a new one. This replaces the series; it is not a handoff of the existing one. See Microsoft’s organization guidance. |
| Invite another person without transferring ownership | Add the attendee and send an update | Forwarding an invitation is not an organizer transfer. To add attendees, update the meeting and send an update. Only the organizer can send a meeting update or cancellation; see Microsoft’s meeting update and cancellation guidance. |
Canceling is not the normal handoff step when Change organizer is available: cancellation removes the meeting from invitees’ calendars rather than transferring responsibility.
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