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Clockify reports that an iGaming company sped up its budget monitoring by 80% after using the software’s project and task tracking. Clockify’s customer-story directory identifies the company as CodiciPromozionali365. The 80% figure appears on Clockify’s own project budgeting page, which does not say what the starting point was, what period the comparison covers, or how the percentage was calculated. Read it as the vendor’s account of one customer, not as a benchmark you can expect to match. The sections below explain the workflow the company is described as using, what the quote attributed to its project coordinator does and does not show, and how you can test the same approach on your own projects.
Who the customer is and where the claim appears
The claim comes from Clockify’s project budgeting page, which describes an unnamed “iGaming company” and attributes the result to its budget monitoring. The company is named in Clockify’s customer stories directory, which lists CodiciPromozionali365 and summarises its Clockify story. The two pages are published by the same vendor, so the case study is best understood as Clockify’s presentation of its own product in use, not as an independent report.
The budgeting page is also where the product’s functions are described. Those descriptions are the most useful part of the material for anyone deciding whether the workflow fits their own business. The page is at clockify.me/project-budgeting.
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Clockify presents the workflow as five connected steps. They are not described as a fixed sequence, but they only produce a useful budget picture when they run together.
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1. Set the project budget
According to the page, a project budget can be entered manually for a whole project, or set task by task. The choice matters. A whole-project budget gives one number to watch. Task-level budgets let you see which part of a project is consuming money, which is the level at which decisions about continuing or stopping work are usually made.
2. Log billable time and project expenses
Budget monitoring is only as good as the actuals feeding it. The workflow described records billable hours and project expenses against the project, so spending is tracked alongside time rather than reconstructed later from invoices.
3. Compare actual costs with estimates
Once actuals are recorded, they can be checked against the estimates set in step one. This comparison is the core of budget monitoring: it shows where a project is drifting from plan while there is still time to act.
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4. Review the forecast
The page describes a forecasting chart that shows spending to date, remaining budget, and forecasted spending. A forecast turns a backward-looking report into a forward-looking one, which is the difference between learning a project went over budget and seeing that it is on course to.
5. Set overspend alerts
Clockify describes alerts for projects approaching overspend. Alerts shift attention from a periodic budget review to a notification when a threshold is reached, so the team does not need to check every project manually.
What the quoted statement says
Clockify attributes the following statement to Weronika Mazur, Project Coordinator, iGaming:
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“This functionality has been valuable when evaluating which actions are profitable and worth continuing. It also helps us assess whether our resources are being used efficiently.”
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The quote describes two uses: deciding which work is profitable enough to continue, and judging whether resources are being used well. It is a qualitative account. It does not include a figure, a before-and-after comparison, or a description of what changed in the company’s profits. It also does not describe the company’s previous process, so it cannot be used to measure how much better the new process is.
What the 80% figure does and does not establish
The number is the headline of the story, and it deserves the most careful reading. The page supports the following points:
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- Source: the figure is published by Clockify, the vendor, about one of its customers.
- Claim: the customer’s budget monitoring is said to have accelerated by 80%.
- Not stated: the baseline, the measurement period, the year of the result, and how the 80% was calculated.
- Not verified: no independent review or third-party report of the outcome is cited alongside the claim.
- No comparison: the page does not compare Clockify with other budgeting or time-tracking software, so it does not show that Clockify performs better than alternatives.
Because the baseline is unknown, “80% faster” could mean a reduction in hours spent on monthly reviews, a shorter cycle from data entry to a budget decision, or something else entirely. Without that definition, the figure cannot be compared with your own results.
How to test the same approach on your own projects
The fastest way to learn whether this workflow helps is to measure your current process before changing it. A simple test:
- Record how long your current budget review takes, from collecting time and expense data to producing a decision on each project.
- Decide whether budgets will be set per project or per task, and apply that choice consistently.
- Define what counts as billable time and which expenses must be logged, so actual costs can be compared fairly with estimates.
- Set alert thresholds that trigger early enough to act on, rather than only after a budget is already exceeded.
- Run the new process on a small set of projects for a fixed period, then repeat the same measurement and compare the two results.
Evaluating Clockify against other budget tools
The case study does not test Clockify against other products, so it cannot be used to rank it. If you are comparing tools for the same job, these are the axes that the described workflow suggests you should check:
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- Budget granularity: whole-project only, or task-level budgets as well
- Time and expense capture, including how billable status is recorded
- Forecast visibility, such as spending to date, remaining budget, and forecasted spend
- Alert thresholds and how notifications are delivered
- Reporting and export options
- Integrations with the accounting or project tools you already use
- Pricing and any limits on users or features
- Data ownership and how easily records can be exported if you switch
What to take from the case
The useful lesson in this story is the workflow: budgets set at the level where decisions are made, actuals logged consistently, forecasts reviewed alongside spending, and alerts that fire before a project overruns. The 80% figure is the vendor’s summary of one customer’s experience, and its value to you depends on whether you can measure a comparable baseline in your own operation.
Clockify’s customer stories page is the place to see how the vendor presents other customers, and the same caution applies to each of them.
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