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Free timesheet templates are available for Excel, Google Sheets, Word, Google Docs, and PDF. Pick one by pay or reporting period and purpose, then check that its fields and calculations fit your workflow—formats and features vary from template to template.
Free timesheet templates by format and period
Toggl lists free daily, weekly, biweekly, monthly, project, and employee timesheet templates in formats that include Excel, Google Sheets, Word, Google Docs, and PDF. Its templates are intended to track work hours and may include regular and overtime hours, billable time, leave, start and end times, breaks, or automatic hour totals. The available fields and formulas depend on the specific template; do not assume every format includes the same features. Browse Toggl’s timesheet templates.
Smartsheet offers weekly layouts, including simple and employee versions, and biweekly templates in Excel, Word, PDF, and Google Sheets. Chronotek Pro describes Excel workbooks for weekly, biweekly, monthly, and editable periods that include date, in and out times, unpaid breaks, and optional rate fields; it says they can also be opened in Google Sheets. These are publishers’ descriptions, so inspect a downloaded file’s formulas and fields before relying on its totals.
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1. Match the time period
- Daily: Record a single day’s hours.
- Weekly: Keep one week’s entries and totals together.
- Biweekly: Cover a two-week period, such as a two-week pay cycle. If you need to review U.S. federal overtime, make sure the layout keeps each workweek’s hours separate; the overtime rule is based on a workweek, not a combined two-week total.
- Monthly: Use when you need a month-level view or report.
2. Match it to the purpose
- Personal hours: A basic layout with dates, start and end times, breaks, and daily totals may be enough.
- Employee attendance or payroll review: Look for employee identification, clear daily and weekly hours, and any approval fields your process requires.
- Project or client billing: Choose a layout that can identify the project or client and distinguish billable time.
3. Check fields and calculations
Look for the information you actually need: date, employee or worker name, start and end times, unpaid break, total hours, and approval fields where relevant. Add pay-rate or pay-estimate fields only if they serve your workflow. Spreadsheet templates may calculate totals, but verify how the formulas handle breaks, overnight shifts, blank entries, and rounding before using the results.
#1 Best Overall
- 【Value Pack】You will receive 2 pieces of time tracker notebook,50 sheets for each notebook,100 pages in total,measures about 9 x 6.1inch/23 x 15.5cm.Time tracking notebook is a necessary addition to any attorney’s office,small business or freelance assignment.Enough size and quantity to meet your daily needs,which will bring much convenience to your work.
- 【Practical Design】For business or personal use,time tracker log is shown across a 2-page spread,on the left side,you have days and each hour,where you can write quick details about who you worked for. On the right side of the page you can keep more detailed track of the specific tasks you worked on and what client it was for,as well as the specific amount of time you spent on each task.Understand exactly where your time goes and start making the most of every minute with this task planner pad.
- 【Easy to Use】The timesheet log book is designed with a spiral to make it easier to turn pages,do not worry about the crease,and if you tear out a single page,the rest of the paper won't fall apart.Break free from clunky blocks of time in your work planner,a simple and easy way track your billable hours.
- 【Effectively Track Time】Take charge of your time and start organizing your life with these to do list notepad.Essential for those who need to track time, this time tracker log helps you keep an accurate account of your time,achieve maximum office productivity.These notebook offer deeper insight into your time management,know what's next on your agenda at a glance,and add some strategic structure to your day.either way,this notebook will be a help to you.
- 【Quality Material】Our time management logbook are made of quality paper,reliable and sturdy,not easy to break.With nice printing,the words and colors are not easy to fade,can be applied for a long time and provide you with a smooth writing experience.
4. Choose a format for the workflow
Excel and Google Sheets are usually the more practical choices when you want editable rows and formula-based totals. Word and Google Docs can suit a form that people fill in or print, while PDF is useful for printing or handwriting. A document or PDF should not be assumed to calculate hours automatically. Open the file in the app you plan to use and check that its layout, formulas, and date fields work as expected.
What to know before using a timesheet for U.S. payroll
The U.S. Department of Labor says the Fair Labor Standards Act (FLSA) does not require a particular timekeeping method or record form, but covered employers must keep accurate records. Its Fact Sheet #21: Recordkeeping Requirements under the Fair Labor Standards Act says, “Any timekeeping plan is acceptable as long as it is complete and accurate.” That statement describes acceptable recordkeeping methods; a template by itself does not guarantee compliance.
The fact sheet lists records such as employee identifying information, the workweek start, daily and weekly hours, pay basis and rate, straight-time and overtime earnings, wage adjustments, pay-period wages, and payment dates. It states that payroll records are generally kept for at least three years and records used to compute wages, including time cards, for at least two years. Fact Sheet #21 was revised in July 2008, so check current federal requirements and applicable state and local rules before setting a retention policy.
For covered nonexempt workers, the Department of Labor’s Wages and the Fair Labor Standards Act guidance describes federal overtime as at least 1.5 times the regular rate for hours over 40 in a workweek. A workweek is a fixed, regularly recurring period of 168 hours, or seven consecutive 24-hour periods. Coverage, exemptions, state law, and pay arrangements can affect the analysis. A biweekly sheet used to review federal overtime should therefore show each individual workweek; that is a practical consequence of the weekly rule, not a separate DOL template requirement.
Quick Recap
Best Value
- Easily Stay On Track & Make The Most Of Your Time: ZICOTOs’ daily planner makes it easier than ever for you to stay organized, reduce stress & enjoy more free time! Arrange your schedule, priorities, to do’s and jot down plans & ideas on the daily notes section
- Smartly Plan Ahead & Boost Your Productivity: Absolutely clever & efficient! With the to do list notebook / notepad you can break down your daily tasks into half-hourly focus blocks and map out priorities & follow-up duties to keep your day on track and enhance productivity
- Plenty Of Space For Efficient Planning: Stay focused & manage your time wisely! The 8.4x6.1” work planner & organizer notebook offers ample space for 105 days of life-changing planning with each day being spread across 2 pages - set yourself up for purposeful days
- Now Is The Best Time To Start: The daily planner is undated so you can start to add structure to your schedule and cultivate new planning habits right away! Beat procrastination, boost happiness & make each day count with the hourly planner
- Adds Beauty To Daily Planning: A luxury sage hard cover, chic golden letters, a gold ring wire and a clean, easy-to-use layout, elastic band - enjoy the lovely and modern design of the undated daily planner!
Rank #4
- ACTIVITY LOG NOTEPAD FOR WORK – Structured activity log book and time log designed as a work log and task tracker with expanded tracking space
- TRACK WORK WITHOUT RELYING ON MEMORY – Use this work log, time log, and task tracker to maintain detailed workflow records and accountability
- TIME TRACKING LOG FOR WORK, PROJECTS & CLIENT TASKS – Track workflow and tasks using a structured productivity planner and task tracker format It also works as an activity log notebook, call log notepad, time tracker notebook, and employee activity log for detailed work records.
- ANALOG TIME TRACKING THAT WORKS – Written tracking improves recall, reduces errors, and increases execution accuracy
- STRUCTURED TIME & TASK LOGGING SYSTEM – Organized layout provides clear tracking for workflow, tasks, and time entries
Rank #3
- 1 Efficient Time Tracking:This weekly time sheet log book is designed for accurate recording of work hours log book needs helping employees and managers easily track daily and weekly time improving productivity and organization
- 2 Premium Durable Material:Made with 80g paper double sided black and white printing and a sturdy 350g kraft cover this weekly time book ensures smooth writing and long lasting use size 8.5 x 11 inch
- 3 Clear Layout Fields:The interior pages include Day Date Time In Time Out Breaks Overtime Total Total Hours Notes providing a complete structure for daily time sheet log book and timesheet log book tracking
- 4 Large Capacity Design:Includes 120 pages with identical layouts allowing extended use for weekly daily log book for work reducing the need for frequent replacement
- 5 Multi Purpose Use:Ideal for office staff construction workers freelancers project managers and small businesses can be used as time sheets for employees daily log book or work tracking notebook
Sources for template examples
- Smartsheet: Free Weekly Timesheet and Time Card Templates
- Smartsheet: Free Biweekly Timesheet and Time Card Templates
- Chronotek Pro: Free Timesheet Templates (Excel & Google Sheets)
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