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Head-to-head · Appointment Management system

Setmore vs Vagaro

  • Updated Oct 2026
  • Both researched from official sources
  • 3 checks side by side
Higher score Setmore #4 in Appointment Management system 9.0/10 Free plan Free plan✓ 1 of 5 features Visit Setmore
Vagaro #5 in Appointment Management system 8.9/10 Paid ✓ 1 of 5 features Visit Vagaro

Setmore leads on 2 checks, Vagaro on 0, and 1 is even. Who comes out ahead on the 3 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest scoreSetmore · 9.0/10
  • Lowest starting priceSetmore · $5/user/mo
  • Free planonly Setmore

Setmore scores higher on our rubric for appointment management system: 9.0 against 8.9 out of 10; our editors rank them #4 and #5.

Setmore offers free plan; Vagaro doesn't. Setmore is cheaper to start at $5/user/mo against $30/user/mo.

Setmore is the better fit for small teams seeking established, low-cost scheduling. Vagaro is the better fit for beauty and wellness businesses needing business tools.

  • Setmore fits best

    Small teams seeking established, low-cost scheduling

  • Vagaro fits best

    Beauty and wellness businesses needing business tools

Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.

Side by side

Feature Setmore 9.0/10 Visit ↗ Vagaro 8.9/10 Visit ↗
At a glance
Editor score 9.0 8.9
Ranking #4 in Appointment Management system #5 in Appointment Management system
Best for Small teams seeking established, low-cost scheduling Beauty and wellness businesses needing business tools
Pricing model Free plan + paid Paid
Starting price $5/user/mo (best) $30/mo
Free plan ✓ (best) —
Free trial — —
Deployment Cloud, Desktop, Mobile Cloud, Mobile
Platforms Web, iOS, Android Web, Windows, macOS, iOS, Android
Support Email, Live chat, Phone, Docs · 24/7 Live chat, Docs
Compliance HIPAA, 2FA HIPAA
Integrations 40+ integrations 10 integrations
Built for Solo, Small business, Mid-market, Enterprise Solo, Small business, Mid-market, Enterprise
Features Setmore 1/5 · Vagaro 1/5
Online booking Not checked yet Not checked yet
Appointment reminders Not checked yet Not checked yet
Staff scheduling Not checked yet Not checked yet
Calendar sync Not checked yet Not checked yet
Online payments ✓ ✓
Specs
Locations included Not checked yet Not checked yet
Our review
Pros
  • Free plan includes booking pages, reminders, apps, and up to 4 users
  • Pro adds two-way Google and Office 365 calendar sync and recurring appointments
  • Supports group classes, payment collection, and automated email and SMS reminders
  • Combines appointment and class booking with employee calendars
  • Supports two-way Google Calendar sync and automated reminders
  • Includes payments, memberships, loyalty programs and business reporting
Cons
  • Free plan is limited to 4 users
  • Unlimited users and two-way calendar sync require Pro
  • Setmore Health's HIPAA-oriented offer does not establish compliance for every account
  • There is no free plan
  • The One Location plan starts at $30 per month
  • Pricing varies by country and employee calendar count
Our verdict

Setmore is an online appointment scheduling system for service businesses, professionals, and teams that need customer-facing booking alongside team calendars. Booking Pages with custom URLs, appointment and team scheduling, and group…

Read the review →

Salons, spas, barbers, fitness businesses and other wellness providers can use Vagaro to manage appointments alongside day-to-day business tasks. Its cloud and mobile offering brings together online booking, employee calendars, customer…

Read the review →
  1. SetmoreAppointment Management system 9.0Free plan
  2. VagaroAppointment Management system 8.9Paid

Strengths and trade-offs

  • Setmore — where it wins

    • Free plan includes booking pages, reminders, apps, and up to 4 users
    • Pro adds two-way Google and Office 365 calendar sync and recurring appointments
    • Supports group classes, payment collection, and automated email and SMS reminders

    Where it doesn't

    • Free plan is limited to 4 users
    • Unlimited users and two-way calendar sync require Pro
    • Setmore Health's HIPAA-oriented offer does not establish compliance for every account

  • Vagaro — where it wins

    • Combines appointment and class booking with employee calendars
    • Supports two-way Google Calendar sync and automated reminders
    • Includes payments, memberships, loyalty programs and business reporting

    Where it doesn't

    • There is no free plan
    • The One Location plan starts at $30 per month
    • Pricing varies by country and employee calendar count
  • Setmore9.0/10 · Free plan

    A low-cost scheduler with useful team features, though its feature set is less deep than top options.

    Visit SetmoreFull verdict →
  • Vagaro8.9/10 · Paid

    Vagaro brings appointments, classes, payments and business reporting into one system.

    Visit VagaroFull verdict →

More comparisons

All appointment management system comparisons → · Full ranking →

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

Last updated · How we research and update