Head-to-head · Records Management Software
OpenText Content Manager vs Gimmal Records
OpenText Content Manager leads on 0 checks, Gimmal Records on 0, and 4 are even. Who comes out ahead on the 4 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.
Our verdict
- Highest scoreOpenText Content Manager · 9.1/10
OpenText Content Manager scores higher on our rubric for records management software: 9.1 against 7.8 out of 10; our editors rank them #1 and #14.
On classification method, OpenText Content Manager gives you Ai_assisted where Gimmal Records offers Rule_based.
OpenText Content Manager is the better fit for microsoft-centric enterprise records teams. Gimmal Records is the better fit for hybrid enterprises with varied repositories.
- OpenText Content Manager fits best
Microsoft-centric enterprise records teams
- Gimmal Records fits best
Hybrid enterprises with varied repositories
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Side by side
| Feature | OpenText Content Manager 9.1/10 Visit ↗ | Gimmal Records 7.8/10 Visit ↗ |
|---|---|---|
| At a glance | ||
| Editor score | 9.1 | 7.8 |
| Ranking | #1 in Records Management Software | #14 in Records Management Software |
| Best for | Microsoft-centric enterprise records teams | Hybrid enterprises with varied repositories |
| Pricing model | Paid | Paid |
| Starting price | Pricing on request | Pricing on request |
| Free plan | Not checked yet | Not checked yet |
| Free trial | — | — |
| Deployment | Cloud, Self-hosted | Cloud, Self-hosted |
| Platforms | Web, Windows, iOS, Android | Web |
| Support | Community, Docs | Email, Phone, Docs |
| Integrations | 7 integrations | 6 integrations |
| Built for | Mid-market, Enterprise | Mid-market, Enterprise |
| Features OpenText Content Manager 4/4 · Gimmal Records 4/4 | ||
| Retention rules | ✓ | ✓ |
| Legal holds | ✓ | ✓ |
| Disposition workflow | ✓ | ✓ |
| Audit trail | ✓ | ✓ |
| Specs | ||
| Classification method | Ai_assisted | Rule_based |
| Deployment model | Hybrid | Hybrid |
| Our review | ||
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| Cons |
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| Our verdict | OpenText Content Manager is an enterprise content and records management system for organizations that need to govern information from capture through disposal. It is suited to regulated organizations and records teams managing retention,… Read the review → |
Gimmal Records is records management software for records managers, IT managers, legal operations teams, and organizations governing information across multiple repositories. It applies retention schedules and lifecycle policies to… Read the review → |
Strengths and trade-offs
OpenText Content Manager — where it wins
- Retention, legal holds, disposition, audits, and classification in one system
- Deep Microsoft Teams, SharePoint, Office 365, and Exchange Online integration
- Supports web, Windows, iOS, Android, API, hybrid, and managed-cloud deployments
Where it doesn't
- Pricing requires a sales conversation
- Its broad governance scope may exceed simpler records-management needs
- Deployment and workflow configuration can require enterprise planning
Gimmal Records — where it wins
- Retention schedules, legal holds, and disposition workflows
- Connectors for Box, SharePoint, Documentum, FileNet, and file shares
- Filtered, exportable audit logs with approval workflows
Where it doesn't
- Pricing requires contacting sales
- Designed for records managers and complex information environments
- Its scope may exceed the needs of single-repository teams
- OpenText Content Manager9.1/10 · Pricing on request
A broad records platform for Microsoft-centric enterprises with complex governance needs.
Visit OpenTextFull verdict → - Gimmal Records7.8/10 · Pricing on request
A hybrid records management system for organizations governing varied repositories.
Visit GimmalFull verdict →
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Reviewed by iTechGuides Editors · Editorial team · Updated Nov 2026
Last updated · How we research and update