Head-to-head · Records Management Software
Newgen Records Management vs Gimmal Records
Newgen Records Management leads on 0 checks, Gimmal Records on 0, and 4 are even. Who comes out ahead on the 4 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.
Our verdict
- Highest scoreNewgen Records Management · 8.2/10
Newgen Records Management scores higher on our rubric for records management software: 8.2 against 7.8 out of 10; our editors rank them #10 and #14.
On classification method, Newgen Records Management gives you Ai_assisted where Gimmal Records offers Rule_based.
Newgen Records Management is the better fit for organizations wanting AI-assisted records governance. Gimmal Records is the better fit for hybrid enterprises with varied repositories.
- Newgen Records Management fits best
Organizations wanting AI-assisted records governance
- Gimmal Records fits best
Hybrid enterprises with varied repositories
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Side by side
| Feature | Newgen Records Management 8.2/10 Visit ↗ | Gimmal Records 7.8/10 Visit ↗ |
|---|---|---|
| At a glance | ||
| Editor score | 8.2 | 7.8 |
| Ranking | #10 in Records Management Software | #14 in Records Management Software |
| Best for | Organizations wanting AI-assisted records governance | Hybrid enterprises with varied repositories |
| Pricing model | Paid | Paid |
| Starting price | Pricing on request | Pricing on request |
| Free plan | Not checked yet | Not checked yet |
| Free trial | — | — |
| Deployment | Cloud, Self-hosted | Cloud, Self-hosted |
| Support | Email, Phone, Docs | |
| Integrations | 6 integrations | 6 integrations |
| Built for | Mid-market, Enterprise | Mid-market, Enterprise |
| Features Newgen Records Management 4/4 · Gimmal Records 4/4 | ||
| Retention rules | ✓ | ✓ |
| Legal holds | ✓ | ✓ |
| Disposition workflow | ✓ | ✓ |
| Audit trail | ✓ | ✓ |
| Specs | ||
| Classification method | Ai_assisted | Rule_based |
| Deployment model | Hybrid | Hybrid |
| Our review | ||
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| Our verdict | Newgen Records Management is an enterprise electronic document and records management system for organizations governing physical, electronic, email, and structured records. It brings classification, metadata management, retention… Read the review → |
Gimmal Records is records management software for records managers, IT managers, legal operations teams, and organizations governing information across multiple repositories. It applies retention schedules and lifecycle policies to… Read the review → |
Strengths and trade-offs
Newgen Records Management — where it wins
- Manages physical, electronic, email, and structured records
- Combines retention, legal holds, disposition, and audit reporting
- Integrates with SharePoint, Outlook, Office, OneDrive, and Teams
Where it doesn't
- Pricing uses a contact-sales model
- Positioned primarily for government agencies and large organizations
- Its governance scope may exceed the needs of smaller teams
Gimmal Records — where it wins
- Retention schedules, legal holds, and disposition workflows
- Connectors for Box, SharePoint, Documentum, FileNet, and file shares
- Filtered, exportable audit logs with approval workflows
Where it doesn't
- Pricing requires contacting sales
- Designed for records managers and complex information environments
- Its scope may exceed the needs of single-repository teams
- Newgen Records Management8.2/10 · Pricing on request
AI-assisted records governance across physical, electronic, email, and structured records.
Visit NewgenFull verdict → - Gimmal Records7.8/10 · Pricing on request
A hybrid records management system for organizations governing varied repositories.
Visit GimmalFull verdict →
All records management software comparisons → · Full ranking →
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Last updated · How we research and update