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ChatGPT Scheduled Tasks can run prompts once or on a recurring schedule, monitor for relevant changes, and—when supported—react to events in connected apps. Here are four useful patterns, framed as examples rather than claims about the title author’s personal routine.
1. Get a recurring briefing
Set a task to prepare a digest at a useful time—for example, a weekday morning summary of a topic or a recurring update based on information ChatGPT can access. OpenAI describes daily updates and recurring work as scheduled-task uses; release notes also discuss daily briefings and monitoring. See the OpenAI guide to Scheduled tasks in ChatGPT and ChatGPT Release Notes.
Be specific about the subject, scope, timing, and format. A prompt such as “Every weekday at 8 a.m., prepare a concise briefing on developments in [topic] and separate confirmed updates from analysis” gives the task a clearer remit than “keep me informed.” Check the generated result as you would any other AI response.
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Ask ChatGPT to remind you about a one-time deadline or a recurring obligation, and state the date, time, and recurrence plainly. Then check notification delivery: in ChatGPT, open Settings > Notifications and choose push notifications, email, or both. Push notifications require a supported mobile app and permission from the device; email and push delivery also depend on your settings and app support. OpenAI documents the setup and availability in its Scheduled tasks guide.
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A scheduled reminder is useful for prompts and nudges, but it should not replace a critical alarm or deadline system if missing the notification would have serious consequences.
3. Monitor for a change
A monitoring task can check for changes and send a notification when a relevant update occurs, according to the OpenAI Help Center. Describe what counts as relevant and what you want the task to do when it finds a match. This is a monitoring pattern, not a guarantee that every change will be detected or that every notification will arrive.
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For important topics, keep the criteria narrow enough to be meaningful and verify consequential updates at their original source. OpenAI’s feature details and dated updates are available in the Scheduled tasks guide and release notes.
4. Follow up on events in connected apps
Some eligible ChatGPT work accounts can set tasks around supported events in connected Gmail, Slack, or GitHub. For example, a task could respond to a new Gmail message, a Slack channel message, or pull-request activity in GitHub. Availability depends on account eligibility, app access, and workspace policy. Slack tasks require @ChatGPT in each monitored channel. Enterprise, Edu, and Healthcare administrators may need to enable event-triggered tasks; these tasks are not available on Free or Go plans or in FedRAMP workspaces.
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Connected apps may read information or take actions according to the permissions granted, and an action that requires approval can pause the task. Review the connected app, trigger, conditions, and instructions before relying on automation. See OpenAI’s guides to ChatGPT Work and Codex and Scheduled tasks in ChatGPT.
Who can use Scheduled Tasks, and how often can they run?
OpenAI’s current Help Center lists eligible Free, Go, Plus, Pro, Business, Enterprise, and Edu users, as well as eligible ChatGPT for Healthcare workspaces, subject to account and workspace settings. Frequency also varies by plan: Free users can schedule one-time or recurring tasks no more than daily; eligible paid plans support recurrence as often as once per hour and exact delivery times. Feature access and limits can change, so check the current Help Center page for your account.
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Create and manage a task
- Create: Ask ChatGPT to perform an action and give it a schedule—for example, request a reminder or recurring briefing at a specified time. Availability can depend on your account, app, and app version.
- Review: Open the Scheduled area to review tasks. Use it to edit, pause, resume, or delete a task.
- Check delivery: Open Settings > Notifications to choose push, email, or both, and grant mobile notification permission if you want push alerts.
- Check project limits: A task created in a project cannot access files uploaded to or stored in that project, according to OpenAI’s Help Center.
- Understand deletion: Deleting the chat associated with a task pauses the task; it does not delete the task’s shared link.
OpenAI also distinguishes ChatGPT Scheduled Tasks from Codex automations: Scheduled Tasks run in ChatGPT, while Codex automations run in Codex. For team-task sharing details, consult Creating and managing team tasks in ChatGPT.
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