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Teams’ scheduled Out of Office setting does more than change your presence. It enables an automatic reply, displays an Out of Office indicator in Teams, and synchronizes the settings with Outlook. You can schedule it from Teams on desktop, the web, or the mobile app.
Schedule Out of Office in Teams on desktop or the web
Use either of these routes in the Teams desktop or browser app.
From your profile
- Select your profile picture at the top of Teams.
- Select Set status message.
- At the bottom of the panel, select Schedule out of office.
- Turn on Turn on automatic replies.
- Type the message people should receive while you are away.
- Turn on Send replies only during a time period.
- Choose the start and end dates and times.
- Select Save.
The automatic-reply message is required. Teams uses it to configure the Out of Office state and synchronize it with Outlook.
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- Select Settings and more (…) in the upper-right corner.
- Select Settings.
- Open General.
- Scroll to Out of Office and select Schedule.
- Enable automatic replies, enter your message, set the schedule, and select Save.
Configure replies to people outside your organization
In the Out of Office form, select Send replies outside my organization if external senders should receive an automatic reply. Teams then lets you choose between:
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- All external senders — sends the message to every external email sender, potentially including newsletters, marketing messages, and unwanted mail.
You can enter a separate message for external recipients. Avoid including unnecessary personal details, travel information, or sensitive project information.
Set a scheduled Out of Office status in the Teams mobile app
- Open Teams and tap your profile picture in the upper-left corner.
- Tap your current status.
- Select Out of office.
- Turn on Set auto reply.
- Enter your automatic-reply message.
- Turn on Select your start and end dates.
- Choose the start and end date and time.
- Save the settings when prompted.
Depending on the mobile app version, you may also reach the same controls through profile picture > Set status message.
What happens when the schedule starts?
| Setting | Effect |
|---|---|
| Teams presence | Teams shows an Out of Office indicator alongside your presence information. |
| Teams profile | People who open your profile can see the Out of Office message. |
| Incoming email | People who email you can receive the configured automatic reply. |
| Outlook | The automatic-reply message and schedule are synchronized with Outlook. |
Out of Office is not the same as selecting Busy, Do not disturb, or another ordinary Teams presence. It is tied to automatic replies and, separately, to calendar events marked Show as: Out of Office.
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Turn scheduled Out of Office off
- Open profile picture > Set status message > Schedule out of office, or open Settings and more > Settings > General > Out of Office > Schedule.
- Turn off Turn on automatic replies.
- Select Save.
Turning off automatic replies in Teams also turns off the synchronized automatic reply. If Teams continues to show Out of Office, check Outlook and your calendar as well.
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Check the setting in Outlook
Teams and Outlook share the automatic-reply configuration, so you can also inspect or change it in Outlook:
| Outlook version | Menu path |
|---|---|
| New Outlook for Windows | View > View settings > Accounts > Automatic Replies |
| Outlook on the web | Settings > Mail > Automatic replies |
| Classic Outlook for Windows | File > Automatic Replies |
| Outlook for iOS or Android | Settings > your account > Automatic Replies |
If no time period is selected in Outlook, automatic replies remain enabled until someone turns them off manually.
Why Teams still shows Out of Office
An Out of Office calendar event is still active
Automatic replies and calendar availability are separate sources. In Outlook, open the relevant calendar event and check Show as. If it is set to Out of Office, change it to another availability value or delete the event if it is no longer needed.
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The display is stale
Confirm that automatic replies are disabled in both Teams and Outlook, and that no current calendar event is marked Out of Office. Then sign out of Teams and sign back in. Exchange synchronization can take time; Microsoft notes that on-premises Exchange environments can take up to an hour to reflect presence changes.
“Schedule out of office” is missing
The scheduling controls are intended for Teams work or school accounts connected to Microsoft 365 or Exchange. Teams Free or personal accounts may provide ordinary status and status-message controls without the same business Out of Office scheduling feature. If you use a work account and the option is absent, verify that you are signed into the correct organization account and that Outlook automatic replies are supported for that mailbox.
Automatic replies are unavailable in Outlook
Outlook automatic replies require a supported Exchange or Microsoft 365 mailbox. Gmail, Yahoo, and other POP or IMAP accounts do not provide the same automatic-reply integration, so Teams cannot synchronize Out of Office with them in the normal way.
There is no supported /ooo command
Teams’ supported slash commands include commands such as /available, /away, /busy, /dnd, /offline, and /reset. There is no supported /ooo or /outofoffice command for scheduling automatic replies. The ordinary status commands also do not configure Out of Office.
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Use a useful automatic-reply message
A practical message includes the dates you will be unavailable, whether you will check messages, and an alternative contact for urgent work. For example:
I’m out of the office from 12 August through 16 August and will respond when I return on 19 August. For urgent support requests, contact the Service Desk at servicedesk@example.com.
Keep the internal and external versions separate when external recipients should receive less operational detail.
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Can I schedule Out of Office directly from the Teams status menu?
On desktop, use profile picture > Set status message > Schedule out of office. The current procedure is not simply selecting Out of Office from the ordinary Available, Busy, or Do not disturb status list.
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Does setting Out of Office in Teams change Outlook?
Yes. Teams synchronizes the automatic-reply message and configured time range with Outlook. Changes made in Outlook are also reflected in Teams.
Why does Teams show Available and Out of Office together?
Ordinary presence and Out of Office are separate indicators. You can appear Available while an automatic reply or a calendar event marked Show as: Out of Office remains active.
Does Teams create an Out of Office calendar appointment?
Not necessarily. The Teams Out of Office setting primarily configures automatic replies and the related presence indicator. Create or edit an Outlook calendar event separately if you need a visible calendar block, and set Show as to Out of Office.
Can I use /ooo to set my Teams automatic reply?
No. Microsoft does not list /ooo or /outofoffice as supported Teams commands. Use the Out of Office scheduling form instead.
The Bottom Line
For a scheduled Teams Out of Office status, open profile picture > Set status message > Schedule out of office, enable automatic replies, enter the message, define the start and end times, and save. If the indicator will not disappear later, inspect both Outlook automatic replies and calendar events marked Show as: Out of Office.
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