TutorCruncher review
A broad tutoring operations platform for agencies that need scheduling, payroll and payments in one system.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
TutorCruncher is a tutoring-business management platform for agencies, learning centers and larger tutoring companies. It brings tutor, client and student profiles together with lesson scheduling, recurring lessons, client self-booking, invoicing, payment collection, tutor payroll, communications and reporting. Clients can book through a dashboard or an embedded website booking socket, while tutoring teams can manage lessons, reports and payments from the web platform. An API and webhooks provide options for custom integrations.
The pricing structure is straightforward but aimed at businesses ready for a paid system. Pay as you go costs £25 per month and includes a lesson and activity dashboard, client pipeline, automatic payments and payroll, split payments, a colour-coded calendar and lesson reports. Startup costs £60 per month and adds a customisable dashboard, customisable HTML email design, and user and report exports. Enterprise costs £200 per month and adds subscriptions alongside the Startup features. A 14-day trial is available, and the listed UK pricing excludes tax. Agencies comparing plans should focus on whether they need branded communications, exports or subscriptions rather than scheduling alone.
TutorCruncher fits a tutoring operation that needs more than a calendar: its feature set covers payment collection, payroll, reminders, online classroom and whiteboard integrations, accounting exports to Xero and QuickBooks, and connections including Stripe, Wise, GoCardless, Zoom, ClassIn, Lessonspace and Zapier. The platform also supports group classes and an API. Its calendar connection is one-way through an iCal subscription feed, so teams requiring two-way calendar synchronization may prefer another system. Choose TutorCruncher when payroll and payments are central to the workflow; choose a narrower scheduling tool if those operational features are unnecessary.
TutorCruncher pros and cons
- Where it wins
- Combines scheduling, invoicing, payroll and split payments
- Supports recurring lessons and client or student self-booking
- Connects with Stripe, Xero, QuickBooks, Zoom and Zapier
- Where it doesn't
- No free plan; paid plans start at £25 per month
- Calendar synchronization is one-way through an iCal subscription feed
- Enterprise pricing reaches £200 per month
TutorCruncher fact sheet, pricing and score →
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