Seatsurfing review
Open-source booking with floor plans, broad resource coverage and low-cost cloud plans.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Seatsurfing is workplace booking software for organizations managing desks, seats, meeting rooms, parking spaces and other shared resources. Employees can book through a mobile-ready web app, Microsoft Teams or Confluence, while administrators configure interactive floor plans, booking rules, approvals, recurring bookings, groups and reporting. It suits hybrid workplaces that need more than meeting-room reservations, particularly teams that value open-source deployment or a low-cost hosted option.
Pricing is unusually accessible for this category. The Free plan costs €0 per plan and supports up to 10 users with managed cloud hosting, Microsoft Teams, Microsoft Exchange synchronization and Atlassian Confluence integration. Professional costs €0.90 per user per month, billed monthly, and adds unlimited users, booking approvals and restrictions, recurring bookings, custom domains, third-party identity-provider support and kiosk mode. Enterprise is available for 500 or more users with dedicated infrastructure and 24/7 priority support. Self-Hosted costs €0 one-time and provides open-source software, unlimited users and all features through Docker, Podman or Kubernetes deployment. A 30-day free trial is also offered.
The platform fits organizations that need broad resource coverage and policy controls rather than a narrow room calendar. CalDAV synchronization, Microsoft Teams, Exchange, Confluence, OAuth2/OIDC authentication, MFA with TOTP and passkeys, utilization reporting and a REST API give it a practical ecosystem for workplace operations. The main trade-off is the access model: mobile use centers on the web app, while self-hosting brings container-deployment responsibilities. Choose Seatsurfing for low-cost, open-source flexibility and configurable booking rules; consider another option if native mobile apps or a dedicated check-in workflow is central to the requirement.
Seatsurfing pros and cons
- Where it wins
- Self-hosted deployment offers unlimited users and all features for free
- Interactive floor plans show live availability across shared spaces
- Approvals, recurring bookings, identity controls and calendar sync support workplace rules
- Where it doesn't
- The managed Free plan is limited to 10 users
- Self-hosting requires Docker, Podman or Kubernetes deployment
- Mobile access is provided through a web app rather than a native mobile app
Seatsurfing fact sheet, pricing and score →
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