Projectopia review
A client-work hub combining project delivery, billing, support, and time tracking.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Projectopia is a self-hosted project management plugin for WordPress websites, aimed at freelancers, small businesses, and agencies managing client work. It brings projects, milestones, tasks, quotes, estimates, invoices, support tickets, messaging, calendars, time tracking, and client access controls into one product. Its client dashboard can expose project, task, invoice, quote, and support-ticket information, making it suited to service businesses that need delivery and administration in the same workflow.
The published annual site-license plans are the Single Site License at $149 per site, the 5-Sites License at $199 per site, and the 25-Sites License at $299 per site. Each plan lists the Subscriptions, Reporting, 2Checkout, Suppliers & Expenses, Bug Tracker, and Roles & Permissions add-ons. The product has no free plan, and the vendor states that it does not offer a customer trial. Integrations include WooCommerce, PayPal, Stripe, 2Checkout, Twilio, and Envato API, giving the product a clear fit for WordPress-centered client operations and payment workflows.
Projectopia’s strongest distinction is its breadth across project delivery and client administration. Tasks support deadlines, priorities, watchers, files, and messaging, while quotes and estimates can use task and milestone templates. Invoices support recurring invoices, taxes, and payment processing, and support tickets include assignees, watchers, files, and email piping. Optional add-ons extend the product with Kanban boards, reporting, subscriptions, payment gateways, bug tracking, custom fields, expenses, SMS, and WooCommerce integration. Choose it when client access, billing, support, and project tracking need to sit together in a self-hosted WordPress setup. Teams seeking broader project views or a free evaluation should consider alternatives.
Projectopia pros and cons
- Where it wins
- Combines projects, invoices, quotes, support tickets, and client access
- Self-hosted WordPress deployment keeps the product within your website
- Includes timers, manual time entries, calendars, and task-list views
- Where it doesn't
- Requires a WordPress website and does not offer a customer trial
- Core task views are limited to board and calendar formats
- Several capabilities are provided through optional add-ons
Projectopia fact sheet, pricing and score →
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