Open Meeting review
A flexible room and desk booking platform with self-hosting and identity integrations.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Open Meeting is an open-source booking platform for meeting rooms, hot desks, shared offices, co-working spaces, and multi-site organizations. It combines a visual 7-day availability calendar with automatic booking conflict prevention, room and desk reservations, visitor check-in and check-out, attendee invitations, email-based booking, and IoT room displays. Web, API, and self-hosted access make it suitable for organizations that want practical scheduling without limiting the product to meeting rooms alone.
Pricing separates infrastructure ownership from managed service features. The Self-Hosted plan costs €0 forever and includes unlimited rooms and users, IoT device support, LDAP, OIDC, and SAML SSO, analytics, audit logs, and Docker deployment. Shared Site costs €39.99 per month and adds managed shared infrastructure, automatic daily backups, automatic updates, and email support while retaining unlimited rooms and users. Standalone Server costs €89.99 per month and adds a dedicated server, automatic daily backups, automatic updates, plus a custom domain and SSL. The listed paid prices exclude VAT.
Calendar and identity compatibility are central to the platform’s fit. Open Meeting integrates with Outlook, Google Calendar, Apple Calendar, LDAP, OIDC, SAML 2.0, and SMTP, while calendar invitations and iCal feeds support scheduling workflows across services. Multi-site administration, usage analytics, and audit logging extend its reach beyond a single office. It does not provide floor plans, so organizations that need visual space layouts should choose another product. Open Meeting suits teams prioritizing self-hosting, broad identity support, and unlimited rooms and users; teams wanting floor-plan management should look elsewhere.
Open Meeting pros and cons
- Where it wins
- Unlimited rooms and users on every listed plan
- LDAP, OIDC, and SAML identity integration
- Conflict prevention, check-in/out, and calendar feeds
- Where it doesn't
- No floor-plan support
- Self-hosting requires Docker deployment
- Paid plans are listed excluding VAT
Open Meeting fact sheet, pricing and score →
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