MeetingRoomApp review
Specialized room booking with displays, calendar sync, automation and reporting.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
MeetingRoomApp is a meeting and conference room booking system for workplaces that need room displays, synchronized calendars and centralized administration. Employees can reserve rooms from touchscreen displays, desktop computers or mobile devices, while administrators manage availability, settings and reports. Its feature set covers ad-hoc and scheduled reservations, meeting invitations, room wayfinding, service requests and usage dashboards. The product is available as Cloud or On-Prem software, making it relevant to small, mid-market and enterprise organizations whose primary space-management need is meeting rooms rather than desks.
The published Cloud plan starts at $17 USD per room per month, billed monthly, and includes ad-hoc and calendar booking, office-system synchronization, dashboards and statistics, remote settings and access, plus support available on demand. A 10-day free trial is available, but there is no free plan. The On-Prem option installs the server in the customer’s infrastructure and provides an unlimited number of meeting rooms, custom functions and features, and a dedicated account manager. Annual Cloud and On-Prem pricing requires contacting the vendor, while On-Prem maintenance is offered as an annual service. Cloud administration is hosted by the vendor.
Integration with Google Workspace, Microsoft Exchange and Microsoft 365 supports organizations already managing calendars through those systems. Room displays provide color-coded availability, scheduled agendas and screen savers, attendance-confirmation cancellation, meeting-subject entry and booking of another available room. Staff can also submit cleaning, catering and equipment issue requests, while administrators review room and user usage through dashboards and availability overviews. Browser, iOS and Android access broadens access beyond dedicated displays. Choose MeetingRoomApp when room operations and display workflows are central; organizations seeking desk booking or a broader workplace suite should consider a different focus.
MeetingRoomApp pros and cons
- Where it wins
- Touchscreen reservations show live availability and support room-to-room booking
- Syncs with Google Workspace, Microsoft Exchange and Microsoft 365
- Automatic cancellation, service requests and usage dashboards aid operations
- Where it doesn't
- No free plan; Cloud starts at $17 per room monthly
- Annual Cloud and On-Prem pricing requires contacting the vendor
- Focuses on rooms rather than desk-booking workflows
MeetingRoomApp fact sheet, pricing and score →
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