CubbyTrack review
Free for home providers; paid center plans combine childcare operations in a web app.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
CubbyTrack is cloud-based childcare management software for home providers, childcare centers, preschools, before- and after-school programs, and multi-location organizations. It brings enrollment, attendance, family communication, billing, staff scheduling, health records, forms, curriculum documentation, and reporting into a web application. The free Home Provider plan is aimed at small home-based operations; centers can choose paid plans with all features included. Its breadth suits providers looking to bring administrative and learning records together, rather than teams seeking a mobile-native app.
Pricing is organized by center. Home Provider costs $0 per center per month and includes core childcare tools, a single location, and one center staff account; it is permanently free for up to 4 active children. Starter is $39, Growing Center is $79, and Established Center is $119 per center per month. Each paid tier includes all CubbyTrack features and one physical center per subscription, so the listed differences are price rather than feature access. Eligible new paid centers may receive a 30-day trial, which requires a card. Multi-location switching and organization-level controls support organizations managing more than one center, though each physical center has its own subscription.
The operational scope is broad: attendance check-in and check-out, enrollment pipelines and waitlists, invoices and online payments, staff timecards and payroll-preparation reports, medication workflows, compliance tracking, and curriculum planning are among the included tools. Families have access to messaging and announcements, and Square is the listed integration. CubbyTrack is web-only: its responsive application does not have separate native iPhone or Android apps. Home providers within the free plan's child and staff limits may find the fit straightforward; centers should compare the per-center cost and trial requirement, while teams that require native mobile apps should look elsewhere.
CubbyTrack pros and cons
- Where it wins
- Free Home Provider plan covers core childcare tools for one location.
- Combines enrollment, attendance, billing, family messaging, and health records.
- Higher center plans include all features, with organization-level controls.
- Where it doesn't
- Home Provider is limited to 4 active children and 1 staff account.
- No separate native iPhone or Android app.
- Paid trial requires a card, and plans are priced per center.
CubbyTrack fact sheet, pricing and score →
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