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Before you send an AI-generated answer, trace its important claims to source material, independently check consequential details, and restore any missing context. If a claim cannot be verified, remove it or clearly label it unconfirmed. A polished response is not proof that it is accurate or complete.
Start with the material the answer is based on
Compare an AI summary or recommendation with the original files, notes, messages, data, or other source material. Trace each important statement back to where it came from. Check that the answer has not blended separate ideas, changed the meaning, overstated certainty, or added an assumption that the source does not support.
Microsoft Support advises: “If a statement can’t be traced to a source, treat it as unconfirmed until verified.” If you cannot find supporting material, do not present the claim as established fact. Verify it elsewhere, remove it, or make its uncertainty explicit.
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Independently check the details that matter most
Identify what could cause the greatest harm or confusion if it were wrong. Confirm names, dates, figures, budgets, owners, approvals, scope boundaries, and recommendations against authoritative records or trusted sources. A response can be broadly useful while containing a specific detail that is incorrect or out of date.
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For time-sensitive claims, check the current record rather than relying on what was true when the AI generated its answer. If the answer turns discussion into a decision, or an estimate into a fact, correct that distinction before sharing.
Look for missing context and exceptions
An answer can repeat facts accurately yet still mislead if it leaves out information needed to interpret them. Check for omitted caveats, dependencies, risks, exceptions, and assumptions. Ask whether the intended reader has the background, owner, timeline, stakeholders, and boundaries needed to understand the answer without seeing the original conversation.
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Test the conclusion against a different audience, an exception case, or a changed condition. If any of these would alter the recommendation, include the qualification or narrow the claim so it does not imply more than the sources establish.
Match the review to the consequences
Microsoft Support’s validation guidance is written for Copilot output; its checks are useful beyond that setting, but they are not a formal standard for every AI product. Use the likely consequences of an error to decide how much review is warranted:
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- Routine internal note: Check it against the source and confirm names, dates, and figures that a colleague might act on.
- External message or leadership brief: Check claims against authoritative records, restore necessary context, and follow any required approval process.
- High-impact recommendation or difficult-to-reverse decision: Make the human review especially careful. Confirm critical facts independently and ensure the recommendation’s assumptions, risks, and limits are visible.
The right level of review also depends on whether source material is available and traceable, whether facts can change, who will read the answer, and whether policy, privacy, or approval requirements apply.
Check freshness, policy, and permission to use the service
Confirm that current facts still reflect the state of the work. Follow your organization’s AI policy, use company-authorized services, and do not enter sensitive or confidential information into an AI service unless company controls and policy permit it. Microsoft’s workplace guidance also recommends following company training and rules for AI use.
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These checks apply before sharing the answer as well as before submitting material to a service. Do not send confidential content to a public checker or another AI tool just to get a second opinion unless that use is allowed by your organization.
Make the final decision yourself
Fix supported errors, qualify uncertain claims, and remove anything that cannot be substantiated. An AI assistant may help identify gaps, challenge reasoning, or stress-test a draft, but asking the same system to check its own answer is not independent confirmation. For consequential claims, verify against trusted sources.
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Microsoft Support puts the responsibility plainly: “Using AI doesn’t transfer accountability.” You decide whether the final answer is accurate, complete enough for its audience, and ready to share.
A practical pre-send checklist
- Can I trace the important claims to original material or another trusted source?
- Have I independently confirmed the names, dates, figures, approvals, and recommendations that matter?
- Are assumptions, caveats, dependencies, risks, and exceptions visible?
- Is the answer current, and does it distinguish facts from estimates or discussion from decisions?
- Is this service authorized for the information involved, and have I followed workplace policy?
- Am I prepared to stand behind the final wording?
Microsoft’s separate guidance on diagnosing what is missing in Copilot output can help prompt a gap check, and its decision-brief guidance addresses validation before sharing a brief. Google Search Central also recommends manual accuracy review for AI-generated website content, but that guidance concerns website publishing, not workplace policy.
Quick Recap
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