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To use Wrike for agile, start with a dedicated space or project, a board organized by meaningful workflow statuses, and a separate place for intake and backlog. Choose continuous flow if the team pulls work as capacity opens; use a sprint structure when it selects a defined batch of work for each timebox. Wrike can support either pattern, but custom workflows, sprint analytics, and Whiteboard access depend on your plan, permissions, or add-ons.
Choose continuous flow or sprints
Wrike provides building blocks for agile work; a board or workflow does not by itself enforce Kanban or Scrum. Pick the operating pattern first, then shape the space, workflow, and reporting around it.
| Decision | Continuous flow | Sprint-based work |
|---|---|---|
| How work is selected | Pull the next ready item when capacity opens. | Select a planned set of backlog items for a defined sprint. |
| How to organize the board | Status columns show the team’s ongoing workflow. | Use status columns plus a distinct sprint project, folder, or location. |
| What to review | Aging work, blocked items, and movement through statuses. | Sprint scope, completed work, effort or story points, and scope changes. |
| Automation and reporting | Board moves can update item status. | A Wrike community reply dated October 8, 2025 said date-based routing from backlog to a specific sprint was not then supported. Sprint analytics templates are available only on listed plans; verify current access. |
These are ways to operate Wrike, not product-mandated methods. A Wrike community example describes a sprint arrangement with separate intake, backlog, current sprint, and completed-sprint locations, a sprint workflow, and dashboards. Treat it as one adaptable pattern, not a required template. See Wrike’s agile community discussion.
Set up a status-based board
Choose statuses that prompt action
Wrike Board view groups items by status, and moving an item to another column changes its status. Design a small set of states that reflects real work, such as Ready, In Progress, Review, and Done. Those labels are examples, not a mandatory Wrike workflow. Avoid a column unless it tells the team what action or handoff is needed.
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Check workflow access before customizing
Wrike workflows describe an item’s lifecycle and can be account-wide or space-level. Wrike distinguishes default workflows from custom ones; creating or editing a custom workflow is restricted by administrator permissions and plan access. Plan labels and entitlements can differ across Wrike documentation, so confirm what your account currently allows before planning around a custom workflow. Consult Wrike’s Workflows in Wrike guide.
Open the board where the work lives
Open the relevant project or space and choose Board view. Arrange the available status columns in the order work normally moves. Use the board to see work in progress and move items when their state changes. Board columns represent statuses, not arbitrary categories; use a project, folder, or another suitable location to distinguish intake, backlog, or a sprint.
Build a backlog and select sprint work
Separate intake from ready backlog
Keep incoming requests distinct from items that are prioritized and ready for consideration. A backlog is more useful when the team can tell which items are candidates for a sprint, rather than treating every request as committed work.
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If you want to create a backlog and move tasks up from it every week, make sprint selection an explicit planning step: review the ready items, choose the work for the next sprint, and place those items in the sprint’s project, folder, or location. Teams may model an epic as a project and its delivery tasks beneath it, but that hierarchy is an option rather than a required Wrike model.
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Do not assume a date field will put an item into “Week 25,” “Week 26,” or another sprint automatically. In a Wrike community reply dated October 8, 2025, the response said Wrike could create sprint items using project-level custom item types but did not then route backlog items to particular sprints based on dates. The reply suggested Wrike Integrate might offer flexibility; it did not confirm a specific working automation. Treat this as dated community guidance, not a guarantee of current behavior, and verify any proposed automation in your account. See the Wrike community discussion.
Plan and run the sprint
At planning
- State the sprint goal and select ready items from the backlog.
- Assign owners so responsibility is visible.
- Use effort estimates or story points only if the team shares a consistent definition.
During the sprint
Use the board and task updates to expose blocked or aging work. Move items when their status changes so the board remains a useful view of actual progress.
At review and retrospective
Compare the work selected with the work completed, note any scope changes, and record why items carried over. These are practical operating recommendations, not a universal ceremony schedule prescribed by Wrike.
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If your account has access, Wrike’s Sprint Overview template reports sprint scope, completed-task percentage, tracked hours, effort or story-point progress, items added after the sprint started, and burnup or burndown. Agile Velocity summarizes completed sprints and average completed tasks, story points, and tracked hours per sprint. Wrike’s documentation lists these templates for Pinnacle and Apex; check your current account’s entitlement before planning to use them.
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- Open Reports.
- Select an analytics template, such as Sprint Overview or Agile Velocity.
- Choose the space and the relevant source projects, folders, or spaces.
- Select Create.
Use velocity as a planning aid for the same team, not as a productivity ranking across teams. Estimates are team-defined, and the available measures do not make velocity a universal performance benchmark. See Wrike’s guide to creating analytics boards from templates.
Use Whiteboard only if visual planning helps
Wrike says a Whiteboard can be attached to a task for activities such as sprint planning, storyboarding, and prioritization. It is optional: boards and workflows do not require it. Access requires a Wrike Whiteboard or eligible Klaxoon subscription or add-on; a standalone Klaxoon account also needs an integration enabled by support. Check Wrike’s Whiteboard documentation for current access details.
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