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WordPress.com can turn an email into a blog post: the subject line becomes the title and the message body becomes the content. Open Settings → Writing, enable Post by Email (or choose Create Address on eligible Business and Commerce sites), then send messages to the private address WordPress generates. Self-hosted WordPress uses a different mailbox-credentials setup, so the correct instructions depend on where your site runs.

What “Post by Email” does

Post by Email is an inbound publishing feature. You compose an email and send it to a special destination; WordPress converts that message into one blog post. WordPress.com describes it as a way to publish quickly from devices such as phones.

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  • The email subject becomes the post title.
  • The email body becomes the post content.
  • A formatted or HTML-capable email can preserve much of its rich text, although unnecessary HTML may be removed for display.
  • Each email creates only one blog post.

This is not the same as emailing subscribers. Post by Email brings a message into your site for publication; a newsletter feature sends a post out to people who subscribed.

Check which WordPress setup you have

The procedure is materially different between WordPress.com and a self-hosted WordPress installation.

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Question WordPress.com Self-hosted WordPress
Where you configure it Settings → Writing in the site dashboard Settings → Writing in the WordPress administration area
Authentication model A generated, secret publishing address A mailbox that WordPress retrieves using server, port, login and password settings
Plan or plugin dependency The documented flow is available on eligible Business and Commerce sites; free, Personal and Premium sites need an upgrade to use that flow Depends on the WordPress installation and hosting configuration; the screen must provide the mail-retrieval fields
Permissions Each user on a multiuser site can create an address; Contributor submissions are saved as pending Publication behavior follows the configured mailbox and the site’s WordPress permissions
Recovery if credentials leak Regenerate or disable the generated address Change or disable the mailbox credentials and its access at the mail provider

Set up Post by Email on WordPress.com

1. Open the writing settings

  1. Sign in to the site dashboard.
  2. Open Settings → Writing.
  3. Find the Post by Email section.

On a site without plugins, select Enable when that button is shown. On an eligible Business or Commerce site using the documented newer flow, select Create Address.

If the feature is not offered on your plan, the official setup guidance identifies free, Personal and Premium sites as requiring an upgrade before using Post by Email.

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2. Copy and protect the generated address

WordPress displays a unique address for your user and site context. Copy it into a password manager or another secure location rather than leaving it in a public note, email footer or shared document. WordPress.com warns: Keep this address secret—anyone who knows it can publish to your blog. Treat it like a publishing credential, not like an ordinary contact address.

On a multiuser blog, each user can create an address for their own use. A Contributor’s email is saved as a pending post instead of being published immediately, so the role still controls whether the message goes live.

3. Compose the message

In your email client, put the exact title you want readers to see in the subject line. Write the article in the message body, then address the message to the generated WordPress.com address. The subject becomes the post’s title and the body becomes its content; there is no separate title field to fill in.

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Send one article per message. If you need two posts, send two separate emails with separate subjects and bodies.

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4. Confirm publication

WordPress.com says to expect a notification containing the post details a few minutes after sending. Check the site’s posts list and the notification before assuming the message failed. If your role is Contributor, look under pending posts rather than published posts.

Control formatting, signatures and metadata

Rich text and HTML

A rich-text or HTML-capable mail client can preserve formatting such as emphasis, links and basic structure. WordPress.com sanitizes the incoming markup, so unnecessary HTML may be stripped or displayed differently from the composing window. For predictable results, use simple formatting and preview the resulting post.

Remove an automatic phone signature

Many phone and mail apps append a carrier or app signature. To stop that text from appearing in the post, insert [end] on its own line, with a blank line before it. Content after that marker is treated as the signature and omitted.

Your article ends here.

[end]
Sent from my phone

Use supported shortcodes

Place a supported shortcode in the email body to apply post settings while importing the message. The documented examples are:

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Shortcode Effect Example
[tags ...] Adds the listed tags [tags announcement, WordPress]
[category ...] Assigns the post to a category [category WordPress]
[delay ...] Schedules publication for a later time [delay +2 days]

Keep each shortcode in the format shown by the WordPress.com documentation. If a shortcode is malformed or unsupported, the text may remain in the post instead of changing its settings, so verify the result after the notification arrives.

Add images and other media

Attachments are handled separately from the message that creates the post. The documented pattern uses a destination based on your secret address:

media+YOUR_SECRET_EMAIL@post.wordpress.com

Replace the example token with the secret address WordPress generated for you. Keep that address private, and follow the attachment instructions in the WordPress.com interface for the media you want to import. Because one ordinary email produces one post, send media as a separate message when the documented workflow calls for it, then confirm that the files appear in the media library or post.

Manage or revoke the WordPress.com address

Regenerate after exposure

Regenerate the address immediately if it appears in a public page, a forwarded message, a shared screenshot or an account that other people can access. The old address should no longer be used after regeneration; update it in your password manager and phone shortcuts.

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Disable the feature

The support flow also provides a disable option. Use it when you no longer publish by email or when you want to eliminate the inbound publishing route entirely. Disabling prevents that address from being used as an active publishing path.

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Configure Post by Email on self-hosted WordPress

Self-hosted WordPress does not use the WordPress.com generated-address workflow. The WordPress.org Settings → Writing screen documents a mail-retrieval configuration in which WordPress checks a mailbox you provide.

Enter the mailbox settings

  1. Log in to the WordPress administration area.
  2. Open Settings → Writing.
  3. Locate the Post by Email or mail-retrieval fields.
  4. Enter the Mail Server supplied by your mail provider.
  5. Enter the server’s Port.
  6. Enter the mailbox Login Name.
  7. Enter the mailbox Password.
  8. Choose the Default Mail Category for imported posts.
  9. Save the settings.

WordPress then checks the configured account and imports messages according to those settings. Use a mailbox created specifically for this purpose rather than a personal inbox, and restrict access to the credentials. The exact server name, port and authentication requirements come from your mail provider; they are not the same as the WordPress.com secret address.

Understand the security trade-off

On WordPress.com, possession of the generated address is enough to submit a post, and recovery is a matter of regenerating or disabling that address. On self-hosted WordPress, the risk is concentrated in the mailbox credentials and the server configuration. If the credentials are exposed, change the mailbox password or remove the account’s access at the mail provider, then update or disable the WordPress settings.

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WordPress.com versus self-hosted: choose the right workflow

Feature WordPress.com Self-hosted WordPress
Initial action Enable Post by Email or click Create Address Configure an account WordPress can retrieve
What you send to A generated address ending in the WordPress.com post-by-email service The mailbox that the site checks
Title and body mapping Subject becomes title; body becomes content Imported email is converted according to the site’s mail-retrieval feature
Formatting Rich text is preserved as much as possible; unnecessary HTML may be stripped Depends on the installed WordPress version and mail-import implementation
Metadata controls Documented [tags], [category] and [delay] shortcodes Not established by the WordPress.org settings description; do not assume the WordPress.com shortcodes apply
Publication permissions Contributor submissions remain pending Controlled by the self-hosted site’s users, roles and mail-import configuration
Recovery Regenerate or disable the secret address Rotate mailbox credentials or disable the mail-retrieval settings
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.Support on Ko-Fi

Troubleshoot common problems

No post appears after sending

  • Confirm that you sent to the current generated address, not an older address that was regenerated or disabled.
  • Check the site’s post list and pending area, not only the public blog.
  • Allow a few minutes for the WordPress.com notification and import to complete.
  • Verify that your plan supports the WordPress.com feature and that it is enabled under Settings → Writing.

The post is pending instead of published

This is expected for a Contributor-role submission on a WordPress.com multiuser site. An editor or administrator must review and publish the pending post.

The title or body is wrong

The subject line is the title, so remove prefixes such as “Fwd:” if you do not want them displayed. The body is the content; text placed in the subject cannot become body copy. Send a corrected email as a new post, then remove the incorrect draft or published version according to your normal editorial process.

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Put [end] on a separate line after a blank line at the end of the intended article. The marker must be in the message body, not the subject.

Formatting is missing

Use a rich-text or HTML-capable email client and keep the markup simple. WordPress.com may strip unnecessary HTML during sanitization, so inspect the imported post and adjust the email’s formatting rather than relying on complex pasted markup.

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You suspect the secret address was exposed

Regenerate the WordPress.com address or disable Post by Email. For a self-hosted site, rotate the mailbox password and revise the mail-retrieval settings. Do not wait for an unauthorized post before revoking the credential.

Post by Email is not a newsletter

Post by Email is a publishing input: you send an email and WordPress creates a post. WordPress.com Newsletter is an outbound subscriber-notification feature. Its controls are under Jetpack → Newsletter, where you manage defaults, content and subscriber settings. Enabling one feature does not automatically configure the other.

Use Post by Email when the goal is to create or schedule site content from an email client. Use the newsletter settings when the goal is to notify subscribers about published content.

A safe mobile publishing routine

  1. Store the generated address privately on the phone you use for publishing.
  2. Start every message with the final title in the subject field.
  3. Write only the article in the body and add [end] before any automatic signature.
  4. Add documented shortcodes for tags, categories or a delay when needed.
  5. Send one post per email and use the separate media workflow for attachments.
  6. Check the notification and the resulting post, then regenerate the address if it was ever shared outside the intended publishing workflow.

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