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To share a Remember The Milk list, use the web app: open the list’s menu, choose Share list, select contacts, and set edit or view-only access. Each person must be an RTM contact, and the recipient must accept the invitation before the list appears in their account.
Before you share
- The other person needs a Remember The Milk account and must be one of your RTM contacts.
- They must also add you as a contact; sharing requires the contact relationship to be mutual.
- Use the web app to set up list sharing. RTM’s help pages direct Android and iOS users to the web app for this setup.
Share an entire list
- Open the Remember The Milk web app and find the list in the left navigation.
- Hover over the list, open its dropdown menu, and select Share list.
- Enter or select the contacts you want to invite.
- Choose the permission for each contact: allow editing, or make the list view-only.
- Ask each recipient to accept the invitation. The list becomes available in their account after acceptance.
RTM does not allow Smart Lists to be shared. For regular shared lists, the owner can choose which contacts may edit tasks and which may only view them. RTM’s sharing help
Share a task or give it to someone
Sharing a list gives someone access to a collection of tasks, with edit or view-only permissions. Sharing an individual task is different: the recipient can see and change that task. To assign responsibility instead, use RTM’s Give to action.
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Share an individual task
In the web app, open the task’s sharing action and choose a contact. The recipient can then see and change the task. RTM documents sharing both individual tasks and entire lists. RTM’s sharing help
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Give a task to a contact
- Select one or more tasks in the web app.
- Click Give to and choose the contact.
- The contact receives a notification and must accept. Once accepted, the task appears in their Inbox.
Giving a task hands it to the recipient to manage; it is not the same as adding them as an editor to a shared list. RTM’s help for giving tasks
Use a shared list on mobile
RTM’s Android help says list sharing cannot currently be set up in the Android app and directs users to the web app. You can access a list that was already shared on the web in the Android app. The iOS help pages also direct users to the web app to initiate list sharing. App capabilities can change, so consult the current help page if the steps differ on your device. RTM’s sharing help
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Sharing limits and Pro plan
RTM’s upgrade page lists Basic list sharing with up to two other people and describes unlimited sharing as a Pro feature. The page currently displays Pro at $49.99 per year; plan terms and prices may change. Check RTM’s upgrade page for the current terms before upgrading.
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If a shared list does not appear
- Confirm that both people have added each other as RTM contacts.
- Check that the recipient accepted the list-sharing invitation.
- If you are trying to set up sharing from a phone, open the web app and start the invitation there.
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