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Say what the AI contributed, what a person actually reviewed or changed, and who is responsible for the final text. Put that information where readers will see it—near AI-generated material or in a clear article note. The right wording depends on the work: a copyedit is not the same as an AI-drafted article, and neither should be described as the other.
What an honest AI disclosure needs to say
A useful disclosure gives readers enough detail to understand how AI affected the published words or advice. “AI was used” is often too vague: it does not distinguish drafting from copyediting, translation, summarization, or research assistance.
- Describe the AI’s role. Say whether it drafted a passage, translated text, suggested edits, summarized source material, or generated a first draft.
- Describe the human work. State what a person checked, verified, edited, or approved—but only if that work actually happened.
- Name who is accountable. Identify the author, editor, or publishing organization responsible for the final text.
- Make the note visible. Place it beside the relevant material or in a clearly visible author, methods, or article note, according to the publication’s conventions.
The more directly AI shaped the published wording, argument, or advice, the more useful it is to explain that contribution specifically. This is practical editorial guidance, not a universal legal threshold.
Match the disclosure to the AI’s contribution
Use language that describes the actual workflow rather than applying one broad label to every use of AI. These examples are starting points; adapt them to the facts and do not claim work that was not done.
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| What happened | What readers need to know | Possible wording |
|---|---|---|
| AI suggested copyedits to a human-written draft | Clarify that AI proposed edits, not that it wrote the article. Say whether the author reviewed the suggestions. | “I used an AI tool to suggest copyedits to my draft. I reviewed and accepted the changes and remain responsible for the final text.” |
| AI drafted a passage or a full first version | Identify the material AI drafted, and describe the human review and editing that actually took place. | “An AI writing tool drafted the first version of this article. The author checked the claims against the cited sources, substantially revised the text, and is responsible for the final version.” |
| AI-generated text was not independently checked | Do not imply the passage was verified or editorially approved if it was not. | “This passage was generated with AI and has not been independently verified.” |
If a disclosure covers only one passage, identify that passage rather than implying the whole piece was AI-generated. Conversely, do not call work “human-written” if AI materially drafted or reshaped it.
Where to put the disclosure
Put the note where readers encounter the AI-affected material. For a single generated example, a label immediately beside it can make its status clear; for AI used across an article, an article or author note may be more appropriate. Whichever placement you choose, make the disclosure clear and distinguishable from surrounding content, and follow any accessibility requirements that apply.
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Placement is not a substitute for specificity. A prominent but vague “AI used” label still leaves readers guessing what the system did and what a person checked.
What EU rules require for some public-interest text
As of 2 August 2026, Article 50 of the EU AI Act applies a disclosure requirement to deployers of AI systems that generate or manipulate text published to inform the public on matters of public interest. The European Commission’s consolidated Article 50 text, reflecting the version dated 27 July 2026, says: Deployers of an AI system that generates or manipulates text which is published with the purpose of informing the public on matters of public interest shall disclose that the text has been artificially generated or manipulated.
Read Article 50 on the European Commission’s AI Act Service Desk.
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The text provides an exception where AI-generated content has undergone human review or editorial control and a natural or legal person holds editorial responsibility for the publication. It also excludes use authorized by law for specified criminal-justice purposes. Where the disclosure obligation applies, information must be clear and distinguishable, provided no later than the reader’s first interaction with or exposure to the content, and meet applicable accessibility requirements.
The Commission says the rules apply from 2 August 2026. Its guidelines on provider and deployer obligations explain roles, definitions, exceptions, and examples including standard editing. The Commission describes its Code of Practice on marking and labelling AI-generated content as voluntary; the underlying Article 50 transparency requirements are legal obligations. A publisher that does not use the code must be prepared to show that its alternative measures are adequate.
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Reader-facing disclosure is not technical marking
Article 50 distinguishes provider duties concerning machine-readable marking and detectability of generated or manipulated outputs from deployer disclosure duties in specified cases. A sentence for readers does not, by itself, satisfy a separate technical marking obligation. The applicable duty depends on the actor’s role and the circumstances.
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This rule is specific to its scope and jurisdiction. The evidence available here does not establish current U.S. federal or state requirements, and platform policies may add their own rules. Check the law, platform terms, and publication policy relevant to where and how you publish rather than treating Article 50 as a universal rule.
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Publisher policies set different editorial thresholds
There is no single threshold used by every publication. Policies illustrate how organizations distinguish routine assistance from meaningful AI contribution, and their rules apply to their own editorial contexts.
| Publication or guidance | How it describes disclosure |
|---|---|
| Harvard Business Review | Says it discloses when AI substantially generates content, analysis, or guidance for readers and, where possible, briefly explains AI’s role. |
| ProPublica | Treats AI-generated material as unverified source material and discloses when AI plays a meaningful role in reporting. |
| OPB | Discloses significant AI contributions to public-facing work and requires review, verification, and approval by journalists and editors. |
| Ars Technica | Visually sets apart and discloses AI-generated exemplar material close to that material. |
Academic publishers also set task-specific requirements. Elsevier’s journal guidance requires a separate declaration for AI use in manuscript preparation and says substantive AI changes to sentence structure or organization should be disclosed. APA journal guidance distinguishes placement by use, including an author note for language tasks and methods reporting for analysis. These are policies for their own publication settings, not requirements for every writer.
Why clarity matters to readers
Reuters Institute for the Study of Journalism reports illustrate that comfort with AI in news varies by how much AI is involved. In its 2024 findings, 36% of respondents were comfortable with news made by humans with AI assistance, compared with 19% for news made mostly by AI with human oversight. In its 2025 findings, 12% were comfortable with fully AI-generated news, while 62% were comfortable with entirely human-made news. These figures concern news and the report respondents—not every kind of writing or every reader population—and they do not show that a particular disclosure wording will increase trust. The 2024 report also found that participants often welcomed and demanded transparency about AI use in journalism. See the 2024 Digital News Report and 2025 Digital News Report.
Quick Recap
A quick editorial check before publishing
- Does the note say what AI actually did, rather than merely saying AI was involved?
- Does it accurately describe the human review or verification performed?
- Is the person or organization responsible for the final text clear?
- Will a reader see the disclosure at or before encountering the affected material?
- Have you checked the relevant publisher, platform, and jurisdiction-specific rules?
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