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You can make a clear quotation for free with an editable document template or a simple email. First define the work and its price, then state the terms and how the customer can accept. Use a fixed-price quote only when you understand the scope and costs; label an uncertain price an estimate instead. Tax, consumer-protection, and contract rules depend on where you and your customer are located.
What a quotation should do
A quotation is a priced offer for specified goods or work. New Zealand’s Commerce Commission describes a quote as “an offer to do a job for a certain price.” A customer’s acceptance can have contractual consequences, although the precise legal effect depends on the applicable law and the facts. Treat the document as a commitment you may need to honor, not just an informal price note.
An estimate is a reasoned likely price or range when the scope or costs are still uncertain. Explain what is unknown and what assumptions the amount depends on. Do not present a variable estimate as a fixed quote. An invoice is different: it requests payment for work or goods already delivered, or for an agreed milestone.
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- Confirm the customer’s brief. Ask what they want done or supplied, what result they expect, and any requirements for schedule, materials, quality, access, or delivery. For work where a description or photos may not reveal important conditions, arrange an inspection or gather measurements and photographs where practical.
- Define the scope. Write down the work or products, quantities, deliverables, timing, and what is excluded. State assumptions that affect the price. If revisions, optional items, or variations may arise, explain how they will be handled.
- Work out the price. Account for relevant labour, materials and supplies, subcontractors, delivery, and other applicable extras such as permit or administration charges. Include applicable taxes and allow for operating costs and a sustainable profit. These are cost categories to consider, not a universal pricing formula.
- Choose the right label. Call it a quotation or quote if the details support a defined offer. Call it an estimate if significant costs or scope remain uncertain, and state why the amount may change.
- Set out the terms. Add the parties’ details, issue date and reference number, itemized prices, total, tax treatment, schedule, payment terms, validity period for a quote, and a clear acceptance method. Include any relevant terms and conditions reference. Which details are legally required varies by location and transaction.
- Review and send. Check names, scope, quantities, arithmetic, exclusions, tax, dates, and terms. You can prepare the document in an editable word processor or spreadsheet and save or export a PDF to preserve its layout. In your accompanying email, explain how the customer can accept and keep a copy of the version they approve.
- Get agreement to changes. If the customer requests different work or you discover additional work, describe the revised scope and price and obtain the customer’s agreement before proceeding. New Zealand’s Commerce Commission says extra work outside a quote requires agreement to change the price.
What to put in a basic quote template
Use these fields as a practical checklist, not as a universal list of legally mandatory items.
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- Read Before You Buy — No Video Output: These adapters support charging and USB 2.0 data transfer, but cannot transmit video signals. Except for standard USB webcams (which use USB data only), they are not compatible with HDMI/DisplayPort cables, video-capable USB-C hubs, or docking stations with video output.
- Convert USB-A Ports to USB-C: Designed to connect USB-C earphones, cables, flash drives, card readers, and other USB-C accessories to standard USB-A ports. Plug-and-play with no drivers or software required.
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- 12-Month Warranty: Backed by a 12-month manufacturer warranty for peace of mind. Designed to meet strict quality control standards for reliable everyday performance.
- Document identity: “Quotation” or “Estimate,” a unique reference number, issue date, and—for a quote—an expiry or validity date.
- People and businesses: Your business name and contact details and the customer’s name and contact details. Add local business identifiers where applicable.
- Work or goods: A specific description, deliverables or products, quantities, schedule, and exclusions.
- Price: Clear line items for relevant labour, materials, subcontractors, and extras; subtotal; any discount; applicable taxes; and total. Make the units and charges understandable.
- Payment and acceptance: Payment method and due timing, any agreed deposit or milestones where lawful and applicable, and a clear way to approve the offer, such as a signature or written email acceptance.
- Conditions: Assumptions, a process for changes or variations, and a reference to relevant terms and conditions.
How to make the price and scope clear
A total without context can leave a customer unsure what is included. Break the amount into understandable charges and connect them to the described work. For example, separate labour and materials when that helps the customer see what they are paying for; include subcontracting or other extras when relevant. State the tax treatment clearly rather than leaving the customer to infer whether tax is included.
Be equally precise about the work itself. If a job depends on access, measurements, customer-supplied materials, or another assumption, say so. Identify optional work separately from the quoted scope. If the final amount cannot be set until an inspection or other information is available, use an estimate and explain the uncertainty rather than implying a firm price.
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- 5-in-1 USB-C Hub: Experience comprehensive connectivity featuring a Power Delivery input, two USB-A 2.0 ports, a USB-A 3.0 port, and an HDMI port. (Note: The USB-C power delivery input port is only for connecting an external wall charger to power your laptop and cannot power peripheral devices.)
- 90W Pass-Through Charging: Achieve optimal charging with 90W pass-through power to your laptop, supported by a total input of 100W, with the hub reserving 10W for operational efficiency. (Note: Wall charger not included.)
- Quick Data Transfers: Accelerate your productivity with rapid data transfers using a high-speed 5Gbps USB 3.0 port and two 480Mbps USB 2.0 ports.
- 4K HDMI Display: Enhance your visual experience with a hub capable of delivering 4K resolution at 30Hz in both mirror and extend modes. Please note that this hub is compatible with MacBook (macOS 12 and newer), Windows 10 and 11, ChromeOS, and laptops equipped with DP Alt Mode and Power Delivery. Note: This device is not compatible with Linux.
- What You Get: Anker USB-C Hub (5-in-1, 4K HDMI), welcome guide, 18-month warranty, and our friendly customer service.
How to compare quotations from different businesses
Before comparing totals, check whether the offers cover the same scope, quantities, quality, and exclusions. A lower total may omit work or use different assumptions.
- Compare the included work, deliverables, quantities, and exclusions.
- Check itemized costs and whether taxes or extras are included.
- Compare timing, payment terms, and quote validity periods.
- Consider quality, service details, reputation, reviews, and whether the business can deliver the work—not price alone.
Why local rules matter
Quotation requirements are not identical worldwide. Tax identifiers and tax presentation, deposits, consumer protections, contract documents, and acceptance rules depend on jurisdiction and transaction. Check the current rules that apply to your business and the customer before relying on a template or terms copied from another location.
Rank #3
- Sleek 7-in-1 USB-C Hub: Features an HDMI port, two USB-A 3.0 ports, and a USB-C data port, each providing 5Gbps transfer speeds. It also includes a USB-C PD input port for charging up to 100W and dual SD and TF card slots, all in a compact design.
- Flawless 4K@60Hz Video with HDMI: Delivers exceptional clarity and smoothness with its 4K@60Hz HDMI port, making it ideal for high-definition presentations and entertainment. (Note: Only the HDMI port supports video projection; the USB-C port is for data transfer only.)
- Double Up on Efficiency: The two USB-A 3.0 ports and a USB-C port support a fast 5Gbps data rate, significantly boosting your transfer speeds and improving productivity.
- Fast and Reliable 85W Charging: Offers high-capacity, speedy charging for laptops up to 85W, so you spend less time tethered to an outlet and more time being productive.
- What You Get: Anker USB-C Hub (7-in-1), welcome guide, 18-month warranty, and our friendly customer service.
Examples from official guidance
- Netherlands: Business.gov.nl’s quotation guidance describes including the parties, date, number, activities, price, validity, possible prepayment, and terms reference. Its discussion of prepayment limits distinguishes among consumers, products, services, and business-to-business transactions. Verify current Dutch requirements for your particular case.
- Queensland, Australia: Business Queensland recommends business details including an Australian Business Number (ABN), quote date, number and expiry, a cost breakdown, Goods and Services Tax (GST) component, variations, payment terms, timeline, and customer acceptance. These identifiers and tax references are specific to Australia.
- New Zealand: The Commerce Commission says quotes should not mislead consumers, estimates should have reasonable grounds, and quote or estimate charges should be disclosed before agreement. Business.govt.nz’s construction-specific guidance says a residential quote over NZ$30,000 including GST requires a building contract and related documents. This example concerns New Zealand residential construction; check the current threshold and requirements before relying on it.
Free tools are enough for a simple quote
For occasional quotations, an editable document or spreadsheet can provide the basic structure without dedicated quoting software. Review the figures and terms, then send a PDF or a clearly written email and retain the accepted version. Dedicated accounting or quoting software may be convenient if you prepare quotes frequently, but it is optional for making a basic quotation.
Quick Recap
Best Value
- 5-in-1 Connectivity: Equipped with a 4K HDMI port, a 5 Gbps USB-C data port, two 5 Gbps USB-A ports, and a USB C 100W PD-IN port. Note: The USB C 100W PD-IN port supports only charging and does not support data transfer devices such as headphones or speakers.
- Powerful Pass-Through Charging: Supports up to 85W pass-through charging so you can power up your laptop while you use the hub. Note: Pass-through charging requires a charger (not included). Note: To achieve full power for iPad, we recommend using a 45W wall charger.
- Transfer Files in Seconds: Move files to and from your laptop at speeds of up to 5 Gbps via the USB-C and USB-A data ports. Note: The USB C 5Gbps Data port does not support video output.
- HD Display: Connect to the HDMI port to stream or mirror content to an external monitor in resolutions of up to 4K@30Hz. Note: The USB-C ports do not support video output.
- What You Get: Anker 332 USB-C Hub (5-in-1), welcome guide, our worry-free 18-month warranty, and friendly customer service.
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- Dual Converters, Infinite Potential：Includes 2× USB C male to USB A female adapters and 2× USB A male to USB C female adapters. Perfect for a wide range of uses—tablets with Bluetooth keyboards, expand USB ports on macbook, and more. Two different converters for all your daily needs
- Next-Level 10Gbps & 3A Charging: No more slow 480Mbps, this usb to usb c adapter has a transfer speed of up to 10Gbps, allowing you to do more transferring in less time. This usb adapter fits both USB A and USB C charger, supporting up to 3A fast charging
- Upgraded Exquisite Craftsmanship: With an aluminum alloy housing and metal connector, the usbc to usb adapter is extremely durable and sturdy. Rigorously tested to withstand more than 10,000 times of plugging and unplugging, ensuring long-lasting performance
- Broad Compatible: The usb c to usb adapter widely supports all USB C/ USB A devices like laptops, tablets, cellphones, car chargers, and phone chargers. Such as compatible with MacBook Pro/Air 2023/2022, Thunderbolt 4/3 Devices,Apple MagSafe Watch 9/8/7/SE/Ultra, iPad Pro 2022/2021, Samsung Galaxy S23/S20/S10, and iPhone 17/16/15 Pro. Plug and play
- Please Note: To reach 10Gbps speed, keep the cable under 3.3 ft. For USB A Male to USB C adapters, try flipping the USB C connector. USB C Male to USB A adapters support bidirectional 10Gbps transfer within 3.3 ft
Product prices and availability are accurate as of the date/time indicated and are subject to change. Any price and availability information displayed on Amazon at the time of purchase will apply.
