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To change who can view or edit a OneNote notebook stored in OneDrive, open the notebook’s Share menu in OneDrive and select Manage Access. There you can adjust a person’s direct permission or change or disable a sharing link. Check both sections if you need to make sure access is removed.
Change a person’s permission for the notebook
- In OneDrive, locate the OneNote notebook and open its context menu.
- Select Share, then choose Manage Access in the sharing settings. Microsoft’s instructions for changing notebook permissions are listed for OneNote for Microsoft 365, OneNote 2024, OneNote 2021, and OneNote 2016; the interface may vary by version or account. Microsoft Support: Change permissions for a notebook on OneDrive
- Under People, select the person whose access you want to change.
- Choose Can View to allow the person to open the notebook without editing, or Can Edit to allow changes. Choose Remove User if that person should no longer have direct access.
Change or disable a sharing link
Direct access for named people and access through a sharing link are separate entries. Changing or removing one does not necessarily affect the other.
- Open the notebook’s Share menu in OneDrive and select Manage Access.
- Under Links, find the link you want to manage and select the gear icon beside it.
- Choose Can View or Can Edit to change what people using that link can do. To disable the link, use the trash icon to remove it.
Microsoft says that removing a link prevents people from using that link to view or edit the notebook. If the panel offers Create and share a new link and shows no existing link, Microsoft says there is no link there or it has already been disabled. See Microsoft’s link-management instructions.
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Stop sharing the notebook with everyone
To stop sharing comprehensively, review both People and Links in Manage Access. Remove direct access for people who should no longer have it, then remove every active sharing link. Microsoft’s stop-sharing guidance calls for deleting sharing links and ending sharing with people who have direct access. Microsoft Support: Stop sharing a OneNote notebook
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Where OneNote sharing can be managed
- OneNote for the web: Microsoft’s web guidance describes changing or stopping a person’s permission through Share. It also says individual pages cannot be shared separately from the notebook. Microsoft Support: Share a notebook in OneNote for the web
- Android: Microsoft’s cross-platform stop-sharing guidance says notebook sharing cannot be managed in the Android app; use a desktop app or sign in at onenote.com instead. Microsoft Support: Stop sharing a OneNote notebook
- OneDrive file view: Depending on the view, you may also find permissions in the selected item’s Details pane under Manage access. For notebook-specific changes, use the notebook’s Share and Manage Access controls. Microsoft Support: Share OneDrive files and folders
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