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To take notes in Goodnotes, create a notebook, choose its paper and cover, then use the toolbar to write, highlight, erase, draw, and add content. Import a PDF when you want to annotate a handout. If your notes are mainly structured typing, choose a pageless Text Document instead. The best starting point depends on whether you need handwriting and freeform marks or formatted text.

Choose the right Goodnotes document

Goodnotes offers two useful starting points, and they suit different kinds of notes.

  • Notebook: Choose this for handwriting, drawing, and freeform annotation. It is also the right choice for marking up a handout or combining written notes with visual elements.
  • Text Document: Choose this for pageless, typing-focused notes. Content is arranged in blocks, with rich formatting, tables, and media. It does not offer the notebook’s drawing and freeform annotation tools.

Goodnotes says Text Documents are available on Apple devices, Android, Windows, and Web. Basic editing works offline, while AI features and real-time collaboration require an internet connection. See Goodnotes’ Text Documents guide for the current feature details.

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Create and set up a notebook

Goodnotes documents this creation flow for Android, Windows, and Web. Labels and layout may differ on Apple devices.

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  1. Open Documents, then select New > Notebook.
  2. In the Template Library, choose the paper size, color, orientation, cover, and paper template.
  3. Enter a title and select Create Notebook.

In that documented workflow, the selected template properties become defaults for the next notebook. The cover and paper you choose now determine how the pages look; you can focus on writing once the notebook is created. See Goodnotes’ getting-started guide.

Write, edit, and add pages

The toolbar is the main place to work with notebook content. Goodnotes lists these controls in its getting-started guide; availability and interface details can differ by platform.

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  • Pen: Write or draw on the page.
  • Eraser: Remove marks.
  • Highlighter: Emphasize text or marks.
  • Shape: Add or refine shapes.
  • Lasso: Select content to work with it as a selection.
  • Elements, Image, and Text: Add reusable elements, images, or typed content.
  • Undo and Redo: Step backward or forward through recent edits.
  • Laser Pointer: Point out content during a presentation.

Use the page sidebar to add pages or insert a page before or after the selected page. If you use an external keyboard, Goodnotes publishes shortcut references for macOS, iPadOS with an external keyboard, Windows, and Web. Not every shortcut works on every platform or in every view; check the platform and context notes in the keyboard-shortcut reference. Goodnotes also advises updating the app if a shortcut is missing on Windows.

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Import a handout or other file to annotate

To import from the Goodnotes library, select New > Import and choose a file. The supported formats listed in Goodnotes’ guide depend on platform:

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  • iOS/iPadOS: PDF and image files, plus Word and PowerPoint files.
  • Android, Windows, and Web: PDF and image files.

Word or PowerPoint conversion may not preserve the original layout perfectly. If the page appearance matters, import a PDF when one is available. Goodnotes also describes importing from external apps, and drag-and-drop on iOS. Check its file-import guide for platform-specific instructions and current limits.

Personalize paper and covers

You can add a PDF or image to the template library as custom paper or a cover. Goodnotes provides separate instructions for Apple devices and for Android, Windows, and Web in its custom-template guide.

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  • If you import a multipage PDF as a template, only its first page is used.
  • Choosing a size category does not resize the imported file.
  • You can group custom templates by purpose, size, or style.

The Goodnotes Marketplace is another place to find digital stationery; its inventory and terms can change. Learn more in the Marketplace overview.

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Use audio recording and replay where supported

Goodnotes describes Audio Recording as a way to record while writing or revising notes and then play the recording back with Note Replay. The documented Replay modes—Spotlight, Real-time reveal, and Static—are available only on iOS and macOS, and only in notebook documents. Replay-mode settings do not sync across platforms. If prompted, grant microphone permission; check the audio guide before relying on recording for a class or meeting.

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  • Powerful Pass-Through Charging: Supports up to 85W pass-through charging so you can power up your laptop while you use the hub. Note: Pass-through charging requires a charger (not included). Note: To achieve full power for iPad, we recommend using a 45W wall charger.
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Check device and input compatibility

Stylus behavior depends on the device and supported hardware; do not assume every stylus offers the same features. Goodnotes directs users to device-specific guidance for Apple Pencil compatibility. Check the relevant compatibility information for your device before choosing an input setup.

Match the workflow to the task

  • Handwriting, diagrams, or freeform marks: Use a notebook.
  • Typed, structured notes: Use a Text Document.
  • Annotating a handout: Import a PDF or image; prefer PDF when preserving page appearance matters.
  • Audio linked to written notes: Confirm that iOS or macOS notebook Replay meets your needs.
  • Keyboard-driven work: Check shortcuts for your platform and view, and whether you need PDF export or printing using the current platform guidance.

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