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An esports bootcamp is both a workplace and a live computing environment. Players, coaches, contractors, visitors, gaming PCs, credentials, network equipment and personal data may share one building. A workable security checklist therefore combines zone-based access, anti-tailgating controls, auditable visitor records, protected keys and cards, monitored doors, trained staff and an emergency plan that still works when cellular networks are congested.
The checklist below is designed for a bootcamp of any size. Adapt staffing, camera coverage, retention periods and equipment to your risk assessment, building rules and applicable privacy and safety law; no single retention period or staffing level is prescribed for every facility.
1. Map the facility into security zones
Start with a floor plan and give every area an owner. The owner is accountable for the approved users, hours, entry method, visitor rules and closing check for that zone. Document who may enter, when access is allowed and the business reason for access. Use role-based credentials rather than a shared code, and remove or change access as soon as a person changes role or leaves.
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|---|---|---|---|
| Public and reception | Visitors, deliveries, players awaiting check-in | One monitored entrance where practical, staffed check-in during operating hours, visitor log and temporary badges | Reception or operations lead |
| Staff and player areas | Rostered players, coaches and employees | Individual badge or key fob, access limited to scheduled hours, daily door and alarm check | Team or facilities manager |
| Server and network room | Authorized IT and approved contractors | Separate credential, escort for visitors, door alarm, access-log review and no unattended visitor access | IT or network owner |
| Storage and equipment room | Equipment custodian and approved technicians | Locked door, inventory, checkout record and restricted spare-key access | Equipment manager |
| Restricted security and control areas | Security lead and designated executives | Progressive access barriers, camera coverage where lawful, two-person or escort rule when risk warrants | Security lead |
Keep the current zone map, authorized-role list and emergency routes in a controlled location. Review them after a remodel, staffing change, new network installation or incident.
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2. Control entry and stop tailgating
Use a single, observable entry point
Where the building allows it, direct everyone through one main entrance with reception or another trained staff member present during operating hours. Keep secondary doors locked or alarmed and reserve them for approved deliveries and emergency egress. A secure perimeter and limited access points make it easier to identify a person before they reach player or technical areas.
Issue individualized credentials
Give employees, players, vendors and subcontractors a photo badge, key fob or other individual credential. The credential should identify the person and, where useful, the zones or time window they are authorized to use. Never let a team share one card. When a person is terminated, changes duties or loses a card, revoke it immediately and record the action.
Build in anti-tailgating measures
Tailgating occurs when an unauthorized person follows an authorized person through a secured door. A vestibule with interlocking doors is the strongest architectural control, but trained reception staff, a self-closing door, a camera view of the reader and a rule that every person presents their own credential can also reduce the risk. Staff should politely stop an unknown person and direct them to reception rather than holding a door open.
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Use progressive controls between zones: passing reception should not automatically grant access to the server room. The Royal Canadian Mounted Police (RCMP) guidance for security areas recommends barriers and staged access that prevent tailgating.
3. Run an auditable visitor-log process
A visitor log is a security control, not merely a sign-in courtesy. Pre-register expected visitors when practical, then complete the following process for every guest, delivery technician and contractor.
Rank #2
- Confirm the appointment. Check the expected name, organization, host and approved areas against the day’s schedule. If the person is not expected, contact the host or operations lead before granting access.
- Verify identity. Record the visitor’s name and organization, and capture an identification reference or signature according to your privacy policy. Do not collect more identity data than the facility needs.
- Record the visit. Enter the date, arrival time, purpose and host. The Canadian Centre for Cyber Security’s PE-08 control identifies these fields, along with departure time, as core visitor-access records.
- Issue a visible temporary badge. Mark it as a visitor credential, set an expiration or return expectation and explain where the person may go.
- Escort where required. Keep visitors with their host in server, network, storage and other security zones. A visitor who needs repeated access should be approved for the appropriate role rather than informally waved through.
- Close the visit. Record the departure time, recover the temporary badge and check that the visitor has not retained keys, cards or equipment.
- Review and protect records. Store paper logs in a locked location or electronic logs behind role-based permissions. Define who reviews them, how often anomalies are investigated and how long records are retained. The retention period must come from your risk assessment, contract and applicable law; PE-08 intentionally leaves it organization-defined.
Investigate blank fields, missing exit times, repeated out-of-hours visits, attempts to enter an unapproved zone and badges that are not returned. Preserve the original record when an incident is escalated.
4. Secure keys, cards and gaming equipment
Physical access devices can defeat an otherwise well-designed door system. Keep spare cards, mechanical keys, door codes and emergency or master keys in a lockable cabinet or equivalent controlled location. Maintain an inventory showing the identifier, custodian, issue time, return time and current status of each device.
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- Issue a key or card only to a named person or approved service company.
- Record every issue and return, including temporary after-hours loans.
- Revoke lost, stolen or unreturned credentials immediately.
- Change a lock, code or combination when compromise is suspected, not merely at the next scheduled review.
- Reconcile the inventory during opening and closing inspections.
- Keep high-value gaming systems, spare laptops, removable drives and network hardware in locked storage when not in use.
PE-03 from the Canadian Centre for Cyber Security requires organizations to verify authorization at entry, control ingress and egress, escort visitors, secure access devices and inventory them. It also calls for maintaining physical access audit logs for organization-defined entry or exit points.
5. Monitor doors and high-risk areas
Combine cameras with other controls
Place cameras to cover the main entrance, loading or delivery point, server and network-room door, equipment storage and other high-risk approaches. Camera use must be lawful, proportionate and communicated through an appropriate privacy notice. A camera does not replace a lock, an escort or a trained person; combine it with door alarms, intrusion sensors or a guard service where the risk justifies the expense.
Define footage governance
Write down who may view live and recorded video, where recordings are stored, how exports are authorized and the retention period. Restrict playback permissions, protect exported files as evidence and document disclosures to law enforcement or building management. Storage capacity, low-light performance and camera placement should be tested at night and during busy arrival periods.
Review access activity
PE-06 guidance calls for monitoring physical access and reviewing logs. Set a review schedule that matches your risk: a small facility may review daily exceptions, while a larger operation may use automated alerts for repeated denied attempts, unusual hours or access to unfamiliar zones. Compare door events, visitor records and camera timestamps when an alert occurs. Record the finding and corrective action.
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Put a current emergency sheet at reception, in the control room and inside the staff emergency plan. The RCMP recommends a central point of contact for reporting security incidents or suspicious activity and says users should know when, how and to whom to report.
Contact list
- Local emergency services and the exact facility address, including a landmark or access-gate instruction.
- Building manager, landlord or property security desk.
- Bootcamp security or incident-reporting lead and an alternate.
- First-aid officer, occupational health contact and nearest medical support.
- Facilities, utilities and network or IT on-call contacts.
- Senior manager authorized to suspend operations or close the facility.
- Key-holders who can open emergency access lanes for responders.
Verify the list at a defined interval and whenever a person changes role. Print a copy in case the network is unavailable.
Required procedures
- Evacuation: mark primary and alternate routes, accessible exits, assembly points, roll-call responsibility and the rule against re-entry until responders authorize it.
- Lockdown or shelter: identify rooms that can be secured, the person authorized to initiate the procedure and the method for sending an all-clear.
- Medical response: show first-aid equipment, automated external defibrillator location if present, emergency vehicle access and who meets responders.
- Fire and utility events: document alarm-panel and shut-off locations, but limit operation of building systems to trained or authorized people.
- Security incident: provide a discreet reporting route, instructions not to confront a dangerous person and a process for preserving camera footage, access logs and visitor records.
Keep emergency vehicle lanes clear and confirm that responders can find the building after dark. FIFA stadium safety guidance warns that commercial mobile networks may overload during an incident, so provide resilient fixed or radio communication in addition to mobile phones.
7. Train people, inspect the facility and learn from incidents
Train every role that can affect security
Receptionists need identity-verification and escort practice. Coaches and players need to know not to lend badges, hold secure doors or ignore suspicious behavior. Contractors need a host, defined work area and sign-out requirement. Everyone should know the central reporting contact and how to use emergency communications.
Rank #4
Perform opening and closing checks
Use a short, signed checklist at the start and end of each operating day:
- Confirm doors, readers, locks, alarms and emergency exits operate as expected.
- Check that cameras show the entrance and high-risk approaches and that clocks are synchronized.
- Reconcile keys, spare cards and temporary badges.
- Look for propped doors, damaged barriers, unknown devices or unusual vehicles.
- Verify that evacuation routes, assembly areas and emergency lanes are clear.
- Record defects, assign an owner and set a due date.
CISA’s sports-facility guidance describes daily “white level” checks by staff who know their areas and recommends treating all suspicious-activity reports seriously.
Drill and document
Exercise evacuation, lockdown, medical response, lost-badge handling and a network or power outage. After each exercise or real incident, record the time, people involved, decisions, evidence preserved, corrective actions and lesson learned. The RCMP recommends incident logs, pattern review and post-incident reviews; use those records to change training, staffing or physical controls.
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Paper versus electronic visitor logs
| Factor | Paper log | Electronic log |
|---|---|---|
| Auditability | Simple, but handwriting and missing fields require manual review | Required fields, timestamps and search make review easier when configured correctly |
| Outage resilience | Works during power or network loss | Needs battery, local mode or a documented paper fallback |
| Privacy exposure | Visible to later visitors unless physically protected | Can restrict access, but creates an account, device and vendor-data risk |
| Review effort | Manual comparison with badges and cameras | Can flag missing exits or unusual hours automatically |
Whichever format you select, protect the record, define retention and require a departure time.
Credential options
| Option | Traceability and revocation | Offline operation | Trade-offs |
|---|---|---|---|
| Individual key fobs or cards | Strong per-user traceability; lost cards can be revoked quickly | Depends on the controller and local configuration | Installation, replacement cards and controller maintenance add cost |
| Mechanical keys | Weak unless keys are individually stamped and issued | Works without power | Harder to audit; rekeying is needed after compromise |
| Shared door codes | Poor traceability and slow response when a user leaves | Usually works without a network connection | Easy to disclose or copy; avoid for restricted zones |
Staffed reception versus self-service check-in
Staffed reception provides identity judgment, tailgating prevention and immediate escort enforcement, but requires coverage during opening hours. A kiosk can improve peak-time throughput and standardize required fields, yet it cannot reliably challenge an unknown person or enforce a server-room escort by itself. If you use a kiosk, keep a trained person nearby, provide a power and network outage procedure and prevent visitors from bypassing badge issuance.
Camera selection
Compare entrance framing, low-light performance, coverage of high-risk doors, storage controls, privacy features and alarm integration. More cameras are not automatically better: avoid unnecessary views of private areas, define access to footage and test whether faces and badge events can be correlated at the distance and lighting of your actual facility.
9. Handle common failures
Lost or stolen badge
Disable it immediately, notify the zone owner, check recent access events and issue a replacement with a new identifier. If the badge opened a restricted area or the loss occurred with keys, assess whether locks or combinations must be changed.
Unknown person or tailgating attempt
Do not confront someone who may be dangerous. Move to a safe position, notify reception or the incident contact, preserve camera and door records and call emergency services when there is an immediate threat. Review how the person entered and correct the failed barrier or behavior.
Visitor refuses to sign out
Contact the host, verify whether the person has left, recover the badge and annotate the log. If the person cannot be located, treat the event as an access anomaly and check restricted zones.
Power or network outage
Switch to the documented fallback: secure doors according to the life-safety plan, use paper visitor records, communicate by fixed line or radio and increase physical patrols. Do not block required emergency egress. Reconcile paper and electronic records after systems recover.
10. Keep the checklist current
Assign one owner to the program and review it after an incident, renovation, change in occupancy, new access system or change in law. A useful annual review asks whether every zone still has an owner, every credential maps to a person, every visitor has an exit record, every camera and alarm is tested, emergency contacts answer and staff can perform the procedures without relying on a single mobile network.
This layered approach reflects the controls in Canadian Centre for Cyber Security PE-03, PE-06 and PE-08, CISA sports-facility guidance, RCMP GCPSG-023 (2025) and FIFA safety guidance: authorize people at entry, separate zones, record and review access, protect physical devices, train users and maintain emergency communications that remain available under stress.
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