Head-to-head · Note-Taking Apps
Capacities vs Heptabase
Capacities leads on 0 checks, Heptabase on 1, and 3 are even. Who comes out ahead on the 4 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.
Our verdict
- Highest scoreCapacities · 7.5/10
- Free planboth
- Free trialonly Heptabase
- Most featuresHeptabase · 3 of 3
Capacities scores higher on our rubric for note-taking apps: 7.5 against 4.8 out of 10; our editors rank them #17 and #45.
Heptabase offers real-time collaboration; Capacities doesn't.
Capacities is the better fit for structured, object-based personal knowledge management. Heptabase is the better fit for visual research and whiteboard-based thinking.
- Capacities fits best
Structured, object-based personal knowledge management
- Heptabase fits best
Visual research and whiteboard-based thinking
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Side by side
| Feature | Capacities 7.5/10 Visit ↗ | Heptabase 4.8/10 Visit ↗ |
|---|---|---|
| At a glance | ||
| Editor score | 7.5 | 4.8 |
| Ranking | #17 in Note-Taking Apps | #45 in Note-Taking Apps |
| Best for | Structured, object-based personal knowledge management | Visual research and whiteboard-based thinking |
| Pricing model | Free plan + paid | Free plan + paid |
| Starting price | $8.33/mo | $107.88/user/yr |
| Free plan | ✓ | ✓ |
| Free trial | — | 7 days |
| Deployment | Cloud, Desktop, Mobile | Cloud, Desktop, Mobile, Browser extension |
| Platforms | Web, Windows, macOS, Linux, iOS, Android | Web, Windows, macOS, Linux, iOS, Android, Chrome extension |
| Support | Email, Community, Docs | Email, Community, Docs |
| Integrations | 15 integrations | 2 integrations |
| Built for | Solo, Small business | Solo, Small business, Mid-market |
| Features Capacities 2/3 · Heptabase 3/3 | ||
| Offline access | ✓ | ✓ |
| Note sharing | ✓ | ✓ |
| Real-time collaboration | — | ✓ (best) |
| Specs | ||
| Supported platforms | web, windows, macos, linux, ios, android | web, windows, macos, linux, ios, android, chrome_extension |
| Storage limit | 5 GB | Not checked yet |
| Integrations | Google Calendar, Microsoft Calendar, Readwise, WhatsApp, Telegram, Email, Todoist, TickTick, Google Tasks, Microsoft To-Do, Things, Apple Reminders, Kindle, Raycast, Web Highlights | Readwise, Zotero |
| Our review | ||
| Pros |
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| Cons |
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| Our verdict | Capacities is a note-taking and personal knowledge-management application for writers, researchers, students, developers, managers, and other individual users. Instead of organizing content only as files and folders, it uses connected… Read the review → |
Heptabase is a visual knowledge-base and note-taking application for students, researchers, and lifelong learners. It brings together visual whiteboards, cards, block-based notes, bidirectional links, daily journals, PDF annotation, web… Read the review → |
Strengths and trade-offs
Capacities — where it wins
- Custom objects, backlinks, daily notes, queries, and templates
- Offline access and synchronization across six platforms
- Integrations span calendars, reading, messaging, tasks, and email
Where it doesn't
- Pro starts at $9.99 per month
- Basic media uploads are limited to 5 GB total
- Collaborative editing is not supported
Heptabase — where it wins
- Whiteboards, cards, links, journals, and block editing in one workspace
- PDF annotation, web clipping, and Zotero and Readwise synchronization
- Offline desktop access plus shared whiteboards with collaborator permissions
Where it doesn't
- The free plan requires collaboration with a paid user
- Pro starts at $11.99 per user per month
- Its visual research focus may not suit general note-taking needs
- Capacities7.5/10 · Free plan
A structured knowledge workspace with broad integrations and a useful free tier.
Visit CapacitiesFull verdict → - Heptabase4.8/10 · Free plan · 7-day trial
A visual research workspace with whiteboards, linked notes, PDF tools, and AI.
Visit HeptabaseFull verdict →
All Note-Taking apps comparisons → · Full ranking →
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Last updated · How we research and update