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To invite someone to a Google Calendar event, open the event, choose its edit option, add the person’s email address under Guests or Add people, and save. Google emails the invitation; the person can RSVP Yes, No, or Maybe, and does not need a Google Calendar account.
Invite someone from a computer
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Open Google Calendar and select the event.
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Click Edit event.
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Under Guests, select a contact or enter the person’s email address. You can mark a guest as optional if appropriate.
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Click Save. The invitation is sent when you save the event.
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Invite someone from the Calendar app
Android
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Open the event, or create one, then tap Edit.
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Tap Add people and enter a name or email address.
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Tap Done, then Save to send the invitation.
iPhone and iPad
Open or create the event and use its edit controls to add a guest. Google’s iOS instructions label the control Add guests. Labels can vary by app version, so use the corresponding guest control shown in your app.
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What the invitee needs to do
An invitee can accept, decline, or mark the invitation as tentative from the email. They do not need a Google Calendar account to receive the invitation or RSVP.
The event may not automatically appear on the recipient’s calendar: this depends on their calendar settings. People outside the organizer’s organization, or who have not interacted with the organizer before, may need to respond from the invitation email before the event appears. See Google’s guidance on event invitations and guest responses.
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If the invitation does not arrive
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Ask the guest to check their inbox and spam folder.
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Check whether they have turned off email notifications for new events.
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Confirm that the email address on the event is correct. If needed, remove the guest and add them again.
Google’s Calendar invitation help covers these delivery checks.
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Guest limits and large invitations
Google Calendar supports up to 200 people per individual event, according to its current help page (accessed 2026). For a larger invitation, Google recommends using a Google Group; its help documentation says a group can have up to 100,000 guests. Sending limits may vary by account type, and large-group events can behave differently in how guest lists and RSVP information are shown. See Google’s guidance on large events.
Manage forwarding, guest permissions, and event links
Forwarded invitations can expose updated event details, let recipients change an RSVP, and allow them to invite other people. If you do not want guests to invite others, the organizer can turn off the Invite others permission in the event’s guest settings. Google explains these controls in its event guest permissions help.
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A shared event link has broader implications than adding one named guest: Google says anyone with the link may be able to view event details and the guest list, and add themselves or others. Share such a link only with people you trust. See Google’s event-link sharing guidance.
Events that cannot have guests added
Some calendar entries do not support adding guests. These include certain automatically generated items, such as birthdays, holidays, sports events, and events created from Gmail. If the guest controls are unavailable, check whether the entry is one of these types; create a regular calendar event if you need to invite people.
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