How to Sort Gmail by Sender

In this Itechguide, Victor teaches you how to sort Gmail by sender. The guide covers steps for 2 methods to sort Gmail by sender.

Gmail has no inbuilt feature to sort messages by sender. The walk around is to use Gmail search. The first section of this Itechguide teaches you how to use Gmail search to sort messages by sender. However, you can use a third-party tool. In the second section of this guide, I will teach you how to use “Clean Email” to sort Gmail by sender.

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How to Sort Gmail by Sender with Gmail Search

This section covers steps to sort your messages if you are accessing Gmail.com or the Gmail app.

How to Sort Gmail by Sender from a PC or Mac (Gmail.com)

  • Open Gmail.com from a browser on your PC or Mac. If you have not yet signed in, sign in with your Gmail user name and password.
  • Then, on the search box, type the email address of the person you want to display emails for.
  • Your Gmail messages will be sorted by messages from the sender.
You can also sort messages with words in the body, subject, etc. The steps are covered below…
How to Sort Gmail by Sender - How to Sort Gmail Messages by Sender from a PC (Gmail.com)
  • To sort messages from any sender with specific words, click the drop-down beside the search box.
How to Sort Gmail by Sender - How to Sort Gmail Messages by Sender from a PC (Gmail.com)
  • Then, on the displayed search options, enter the relevant information and click Search. In this example, I want to sort my Gmail messages by emails containing the word “clearscore”. I entered the word in the Includes the words field.
  • The messages in my Gmail will now be sored by messages containing the word “clearscore” – see the second image below.

How to Sort Gmail by Sender from the Gmail App

  • Open the Gmail app on your phone.
How to Sort Gmail by Sender - How to Sort Gmail Messages by Sender the Gmail App
  • Then, on the search box, type the email of the sender you want to sort Gmail messages by. The app will display emails containing the email address you specified in the search.

How to Sort Gmail by Sender with “Clean Email”

How to Sort Gmail by Sender with "Clean Email"
itechguides.com does not have any form of affiliation with “Clean Email”.

As I said in the introduction of this Itechguide, “Clean Email” is a third-party tool (not owned by Gmail) that you can use to actually sort your messages by sender. Here are the steps to use this tool:

  • Open App.Clean.Email link from a browser on your PC.
  • Then, on the right pane of the page, click Sign in with Google. You will be required to grant “Clean Email” access to your Gmail account.
How to Sort Gmail by Sender with "Clean Email"
  • If you have signed in to the browser with more than one Google account, you will be required to select the account you want to grant “Clean Email” access to.
  • However, if you have not signed in to Gmail from the browser you will have the option to sign in with the Gmail email address and grant the app access to your account. After signing in to your Google account, Google will display a page with the details of the access you are about to grant the app.
How to Sort Gmail by Sender with "Clean Email"
  • On the bottom right of the permission page, click Allow.
How to Sort Gmail by Sender with "Clean Email"
  • Once you sign in, the app will start analyzing the messages on your Gmail email account. Depending on the number of emails on your account, it may take a while to complete the task.
“Clean Email” offers to “clean” the first 1,000 emails for free. However, any emails over and above that number require you to upgrade. The paid option also comes with Unsubscribe and Auto-Clean features. From my experience, if you are just using the tool for sorting, you may not need to upgrade to the paid plan.
  • When the app finishes analyzing your Gmail email, it will display your emails. Scroll down the left pane and click All mail.
  • Now, here is the fun part – to sort Gmail by sender, click the Sender button. The app will sort your emails by sender’s name. The app also displays the size of the emails from each sender.
  • To display all emails from a specific sender, click the arrow on the right side of the person’s name.
  • “Clean Email” will now display only emails from the sender you selected. To read an email, click on it. When you click on an email, it will open on Gmail (on a new tab). To return to the All mail view, on the top left of the right pane, click the Back button.
This email tool has some other features. To see these features, see the next steps…
  • Back on the All mail view, the email client used by each sender is displayed on the left of the person’s name. In the image below, the first sender uses Gmail, the second sender uses Yahoo.
  • You can also Trash, Archive, mark as Read, Block, or Label the sender. To perform additional tasks on a sender, check the box beside the sender.
  • When you check the box, 2 things happen – 1, the number of emails from the sender is displayed on top. 2, the options on the bottom of the app are activated.
  • On the bottom of the page, you can Trash all emails from the sender, Archive the emails, mark all the emails as Read, Block the sender, or Label the sender. To see more available options, scroll to the right of the displayed options.
  • The tool has another sorting option. Use this to determine how the Senders are displayed. To select a sorting option, click the Sort by drop-down.
  • You can sort by Descending or Ascending. Then, sort by Email, Name, Number of Emails, or Size.

You can use the 2 methods covered in this Itechguide to sort Gmail by sender! I hope you found this Windows 10 guide helpful. If you found it helpful, kindly spare 2 minutes to share your experience with our community at Itechguides Community Forum.


Alternatively, you could ask a question, leave a comment or provide feedback at Itechguides Community Forum. Our team and other community members will respond to you as soon as possible.

Finally, for more emails and productivity Itechguides, visit our Emails & Productivity page. You may also find our Work from Home page very helpful.

To ask a question or comment about this article, visit Itechguides Community Forum

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