## Introduction

A Pivot Table allows you to analyze, summarize and calculate large data to help find relationships. With a Pivot Table in Excel you can see patterns and trends.

In this guide you will learn how to make a Pivot Table in Excel.

## How to Make a Pivot Table in Excel

The table below shows a table of sales divisions of a company, the subdivisions and information about products.

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If you are asked to find the average price of products in each division it will be time consuming to get that information directly from the table.

You may also want to know the total number of products in each division, by subdivision. A Pivot Table will help you easily group the data so as to extract and analyze the data.

You can make a Pivot Table using Excel’s recommended PivotTables. You could also make a Pivot Table from a blank PivotTable. In the next two sections, I will demonstrate each.

### How to Make a Pivot Table With Excel’s Recommended PivotTables

In this example, I will show you how to make a Pivot Table in Excel using Recommended PivotTables.

Here are the steps:

- Select the data you want to plot a Pivot Table for, including the table headers.

- Click the
*Insert*tab. Then click*Recommended PivotTables*.

- Excel will open different pre-plotted PivotTables. On the left hand side, select any recommended PivotTable to previou it. Select the one that meets your need. Then click Ok.

The PivotTable I selected have organized the original data in a way that can be easily analyzed. For the PivotTable to make sense, you will need to change some of the labels. For example, cell A4 is labelled *Row Labels*. From the original data, this is *Subdivisions*. Change cell A4 to Subdivision.

Also, cell B3 is called *Column Labels*. This is *Divisions*. Change this as well. You may also wish to rename the worksheet to a more recognizable name.

Here is the updated PivotTable.

### How to Make a Pivot Table in Excel from a Blank PivotTable

You can also make a Pivot Table in Excel from a blank PivotTable.

Here is how:

- Select the data you want to make a Pivot Table from, including the table headers.

- Then click the
*Insert*tab and select*PivotTable*. The*Creat PivotTable*option will load.

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- To create the PivotTable using the default options, click Ok. This will create a blank PivotTable as show below.

The next step is to insert data into the blank Pivot Table in Excel. This is as simple as dragging and dropping the columns to the *Fields*, *Columns*, *Rows *or *Values *boxes.

To make a Pivot Table similar to one in the last example:

- Drag Division to
*Columns*box. Then drag Subdivision to*Rows*box. Finally drag*Number of units*to*Values*box. This will produce a Pivot Table as shown in the image below.

### How to Customize a Pivot Table in Excel

The image below shows a Pivot Table in Excel. It is created from the original data shown in the second image below.

The Pivot Table shows the data organized by Divisions and Subdivisions. It then shows the total units and average Price per unit for each product in a Subdivision.

In this section, I will walk you through how to make a Pivot Table similar to the one above.

Here are the steps:

- Create a blank Pivot table using the steps shown in How to Make a Pivot Table in Excel from a Blank PivotTable (link opens in a new browser)

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- Next, drag
*Division*and*Subdivision*columns to the*Rows*box.

- Then, drag
*Number of units*and*Price per unit*to the*Values*box.

*Sum of Price per unit*as an Average, not a SUM.

- To turn that column to average, double-click it. It will open for editing.

- Beneath the
**Summarize value field by**, select*Average*. Then click Ok. The column will be changed from*Sum*to*Average*. Excel will also label it accordingly.

To change the layout to show Division and Subdivision in two separate columns with subtotals:

- Click anywhere on the Table. Then click
*Design*tab.

- Next, click the
*Report Layout*drop-down and select a layout. For this guide I will use*Show in Tabular Form*. The result is shown in the second image below.

## Conclusion

This guide showed different ways you can make a Pivot Table in Excel. The guide showed how to make you can make a Pivot Table using *Recommended PivotTables*.

It also showed how to make one from a blank Pivot Table. Finally, the guide concluded by demonstrating how to customize a Pivot Table in Excel.

I hope you found it insightful. If you have any question or comment use the “Leave a Reply” form at the end of the page.

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